Environmental Coordinator

Job Title: Environmental Coordinator

Job Description

The Environmental Coordinator acts as a critical bridge between field personnel and regulatory agencies, ensuring that construction activities comply with environmental regulations and internal standards. This role focuses on maintaining accurate environmental records, managing permits, coordinating hazardous material reporting, and supporting field teams so they clearly understand and follow environmental requirements. The position offers an entry point into environmental compliance with opportunities to grow into assistant project management or project management roles on larger projects.

Responsibilities

• Act as a liaison between field personnel and regulatory agencies to support ongoing environmental compliance on construction projects.
• Update construction site databases and maintain accurate environmental records, including audit reports, inspection files, and project diaries.
• Coordinate hazardous material reporting, including waste labeling and waste characterization, to ensure compliance with RCRA regulations.
• Monitor and track permit expiration dates for waste transfer notes and discharge consents, ensuring that no work is performed under expired permits.
• Support field ("boots on the ground") personnel by helping them understand and follow environmental regulations and company procedures.
• Organize and maintain safety data sheets (SDS) and coordinate replenishment of spill kits and other environmental safety resources.
• Manage and organize records related to environmental audits, inspections, and compliance activities for future review and regulatory inquiries.
• Assist in documenting significant environmental compliance issues, including inspection results that reveal noncompliance with cleanup orders or other regulatory requirements.
• Provide administrative and data management support for environmental reporting, including gathering, organizing, and entering compliance-related data.
• Support environmental safety and health initiatives by reinforcing safety procedures and assisting with OSHA-related compliance activities.
• Assist with general office management tasks to support smooth day-to-day operations within the environmental and project teams.
• Contribute to remediation and environmental compliance efforts by coordinating documentation, tracking actions, and following up on corrective measures.
• Collaborate with internal stakeholders to ensure timely completion and submission of required environmental reports and regulatory notifications.

Essential Skills

• Proficient in Microsoft Office and Microsoft Teams for documentation, communication, and data management.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and records in a structured and accurate manner.
• At least 1 year of office management experience, including handling administrative tasks, documentation, and coordination.
• Entry-level understanding of asbestos compliance regulations, with a strong interest in working in a compliance-heavy role.
• Experience or demonstrated ability in record maintenance, including organizing and maintaining environmental and compliance documentation.
• Experience or demonstrated ability in permit management, including tracking permit status and expiration dates.
• Experience or demonstrated ability in regulatory notification, including documenting and communicating significant compliance issues.
• Knowledge of regulatory compliance principles, particularly related to environmental regulations and reporting requirements.
• Data management skills, including data gathering, entry, and organization for environmental and compliance reporting.
• Administrative support experience, especially in a compliance, environmental, or safety-focused environment.
• Awareness of environmental safety practices and safety procedures, including OSHA and environmental health concepts.
• Ability to support environmental compliance efforts, including hazardous material reporting, waste labeling, and waste characterization.
• Strong attention to detail and accuracy in handling environmental reports, permits, and compliance documentation.

Additional Skills & Qualifications

• Familiarity with QuickBooks, Procore, or Peachtree for project, financial, or administrative support is a plus.
• Experience with payroll processes or HR support functions is beneficial.
• Exposure to hands-on field operations, particularly in construction or environmental settings, is an advantage.
• Background or interest in remediation, environmental health, or environmental safety programs.
• Experience with regulatory reporting or compliance documentation in any industry is helpful.
• Interest in career growth into assistant project manager (APM) or project manager (PM) roles for larger projects.
• Ability to communicate clearly with both field personnel and office-based staff to support a collaborative compliance culture.

Work Environment

This position is primarily office-based, providing a structured environment focused on documentation, coordination, and communication. You will work extensively with Microsoft Office and Microsoft Teams to manage environmental records, permits, and reports. The role involves regular interaction with field personnel, project teams, and regulatory contacts, requiring clear communication and timely follow-up. The organization maintains a steady backlog of work, offering stability and opportunities for advancement into larger project roles. As a certified service-disabled veteran-owned business, the company emphasizes service, accountability, and professional growth in a supportive and collaborative setting.

Job Type & Location

This is a Contract to Hire position based out of Syracuse, NY.

Pay and Benefits

The pay range for this position is $35.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Syracuse,NY.

Application Deadline

This position is anticipated to close on Jun 11, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.