Coordinator

Job Title: Distribution Coordinator

Job Description

The Distribution Coordinator supports a growing Power Distribution Engineering team by managing project tracking, coordination, and permitting activities in an in-office role based in Liverpool, NY. This position provides administrative and coordination support to managers, supervisors, and staff to help ensure project objectives are met and customer expectations are consistently achieved. The role offers an excellent opportunity to gain skills and experience in the utility industry, with training available in power distribution design work as workload allows.

Responsibilities

• Assist in the permitting program within Asset Design by creating permits for pole replacement and major projects.
• Support managers, supervisors, and staff with general day-to-day operations as needed to keep projects moving forward.
• Assist in the preparation of documents and materials such as proposals, presentations, and project deliverables, including word processing, graphics, layout, editing, and final production.
• Perform data entry and maintain project tracking tools, schedules, and documentation to support effective project coordination.
• Provide administrative support including scheduling meetings, organizing files, and coordinating logistical preparation for storm restoration response.
• Assist with coordination activities related to power distribution and distribution design as training and workload permit.
• Collaborate with internal teams and clients through clear, professional communication on a daily basis.
• Promote office and project safety by demonstrating safety as a priority and adhering to company and client safety policies.
• Support continuous improvement of processes and tools used for project tracking, scheduling, and document control.
• Perform other duties as assigned to support the Power Distribution Engineering team.

Essential Skills

• Strong organizational skills with the ability to track and manage day-to-day activities.
• Proficiency with computers and productivity tools, including spreadsheets and Microsoft Excel.
• Ability to use email and calendar tools such as Microsoft Outlook for communication and scheduling.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams and clients on a daily basis.
• Attention to detail and accuracy in data entry, document preparation, and project tracking.
• Ability to work effectively in a fast-paced, construction-oriented environment with tight deadlines.
• Customer service mindset with a focus on supporting internal stakeholders and external clients.
• High school diploma or equivalent.
• Demonstrated interest in professional growth and development within the role and the utility industry.

Additional Skills & Qualifications

• Associate or bachelor's degree is acceptable but not required.
• Prior experience with project tracking, scheduling, and document control is preferred.
• Proficiency in Microsoft Office applications, particularly Excel, is strongly preferred.
• Experience with Smartsheet is a plus.
• Experience with GIS (Geographic Information System) software is a plus.
• Exposure to or understanding of the National Electrical Safety Code (NESC) is a plus but not required.
• Experience in the utility industry, power distribution, or distribution design is beneficial.
• Ability to adapt and learn new tools, processes, and technical concepts related to power distribution.
• Willingness to be trained in power distribution design work when administrative duties are light.
• Strong work ethic, reliability, and accountability in completing assigned tasks.
• Growth mindset and willingness to ask questions, seek feedback, and develop new skills.
• Comfort working in a contract-to-hire arrangement.

Work Environment

This is a fully in-office position based in Liverpool, NY, within a collaborative Power Distribution Engineering office environment. The distribution team consists of approximately 15 people, with an additional small environmental team sharing the space. The distribution group operates as a close-knit team with strong relationships and a culture that balances hard work with a supportive, friendly atmosphere. Team members hold themselves highly accountable, enjoy working together, and are willing to help train and answer questions for new colleagues. The work environment is fast-paced and aligned with a construction setting, where tight deadlines and changing priorities are common. Typical tools and technologies include Microsoft Office (with a strong emphasis on Excel), email and calendar applications such as Outlook, and project tracking tools; exposure to Smartsheet, GIS software, and power distribution design tools may be part of the role as training progresses. The position offers hands-on experience in the utility industry and opportunities to learn power distribution design when administrative workload allows, supporting long-term career growth in power distribution and utilities.

Job Type & Location

This is a Contract to Hire position based out of Liverpool, NY.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Liverpool,NY.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.