Administrative Assistant

This is a position that will be reporting to the Department of Capital Asset Management and Maintenance, Division of State Fleet Operations. State Fleet Operations has reporting requirements to the Federal Government and State Legislation. State Fleet Operations uses Fleet Management Informational Software to capture, retain and report Key Performance Indicators related to the expenses of State-owned assets. Data entry and management is also crucial for payment and recoupment processes for State Fleet Operations.

Job Duties
Ability to interface and transfer data between Excel and a Fleet Management Informational Software platform.
Transfers hardcopy material to a digital electronic data format system(s)
Issues/ revokes administrative access and sets access controls for fleet software platforms.
Supports application design by contributing expertise to operations and technical support teams.
Ability to learn and adapt to various reporting software systems.
Ability to research vendor payment information
Ability to self-manage, spot check, and ensure the accuracy of information entered in electronic database(s)
Demonstrates and improves industry knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
Attention to detail and ability to follow direction is important and non-negotiable.
Ability to understand financial reports

Experience Required
Proficiency in Microsoft Office and Excel
Ability to multi-task
Prior experience in the automotive field
Understanding of the basic rules of accounting

Education Required
Must read and write the English language proficiently.
High school diploma or G.E.D. required
College degrees relating to Informational Technology, Financial Management, or Automotive Technology will be considered
Candidates are recommended to have relevant industry certifications and/or experience

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