Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$45–$45 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Communication Skills, Continuous Improvement, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Event Management, Expense Tracking, File Maintenance, Financial Services, Follow Through, Fortune 500 Customers, Global Financial Markets, Hotel Reservation, Insurance, Legal, Microsoft Office, Multitasking, Office Equipment, Operational Strategy, Operations Processes, Organizational Skills, Process Improvement, Reconciliation, Regulations, Schedule Development, Strategic Planning, Surface Mount Technology, Telephone Skills, Time Management, Travel Planning
LOCATION
New York, NY
POSTED
3 days ago
Our client, a leading global financial services firm headquartered in Midtown East, is seeking a long-term temp Administrative Assistant to support a team of professionals in their Credit & Insurance business. The number of professionals will vary, but it is likely this person will support an SMD (and/or or 1-2 MDs), 1-2 VPs, and assist in covering various analysts/associates. This role starts ASAP, just as soon as we can find the right candidate. This is a long-term temp role (estimated temp contract of a year, with potential to convert to permanent pending fit and business need). Must have experience supporting a team of professionals, demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and reconciling expenses. This roe is fully onsite, Monday - Friday. The standard daily hours are 8:30am-5:30pm (with flexibility to be reachable/ work OT if things come up after hours, especially travel-related). Hourly pay rate is $45/hr.
Responsibilities:
- Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
- Answering calls
- Acting as back-up support for other senior professionals
- Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
- Completion of detailed corporate expenses including tracking receipts and reimbursements
- Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
- Maintaining and organizing files
- Monitoring and maintaining office equipment and inventory supplies
- Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
- Coordinate and drive various culture initiatives
Qualifications:
- A minimum of 5+ years of corporate administrative experience supporting a team of professionals
- Strong communication skills; high EQ
- Highly organized with strong attention to detail
- Ability to multi-task and prioritize competing tasks and deadlines
- Perform duties with the highest level of confidentiality and integrity
- Experience with coordinating travel arrangements
- An autonomous worker with strong follow-through skills
- Ability to build relationships with key players and management
- Creative thinker
- Extensive experience with Microsoft Office Suite
- Familiarity with Concur is preferred
- Bachelor's degree preferred, but not required explicitly if the relevant work experience is there
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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