Administrative Assistant

The Elkhorn Area School District is seeking an Administrative Assistant at Tibbets Elementary School. This position is year-round, working eight hours per day during the school year and six hours per day during the summer.

Office Responsibilities:

• Assist students, parents, visitors and teachers with a customer service approach.
• Enter and maintain accurate student information in the District databases.
• Provide direct support to the school principal and staff by scheduling, preparing reports, and handling information requests.
• Clerical tasks including correspondence, copying, use of office machines, and data entry, preparing/checking in requisitions/purchase orders, school newsletter, and maintaining the school social media accounts.
• Manage building budgets, process and track purchase orders, and order supplies and materials
• Complete assigned tasks in accordance with District procedures.
• Provide assistance to teaching staff with clerical or student related needs as requested
• Assign student chromebooks and assist IT department with help desk tickets and other related chromebook duties.
• Assisting in lunch orders, payments and charging for student lunches
• All other duties as assigned

Health Office Responsibilities:

• Work under the supervision of the building principal and clinical supervision of the district nurse
• Triage students coming into the health office due to illness or injury
• Provide basic first aid and a team member approach to emergency care within established guidelines
• Monitor students' health status during periods of short term rest or recovery
• Administer medications and perform health room procedures under the direction, training and supervision of the school nurse
• Coordinate and carry out health screenings under the direction of the district nurse
• Perform clerical duties associated with the health office
• Maintain accurate and confidential computer-based health records including office visits, the review and follow through of doctor's orders, medication administration and record keeping
• Order, maintain and store supplies and equipment
• Maintain health office cleanliness
• Any or all other duties assigned

Qualifications:

• Candidate should enjoy and effectively interact with the public, students and staff
• Familiarity with or willingness to learn Skyward (student database)
• Strong skills in technology with proficiency in Microsoft and Google based applications
• Excellent attention to detail and organizational skills required
• Ability to accurately keyboard a minimum of 60 words per minute
• Ability to perform multiple tasks at the same time in a calm, pleasant and efficient manner
• Excellent verbal and written English communication skills
• Bilingual speaking candidates are encouraged to apply
• Ability to create professional business correspondence
• Maintain accurate and organized student files and a high degree of confidentiality
• Must have the ability to multitask in a fast-paced environment
• Effective time management skills and ability to meet timelines
• Possess excellent interpersonal relation skills in working with students, staff, parents, administration and community members
• Ability to work independently on tasks and with frequent interruption
• Familiarity with or willingness to be trained in First Aid, CPR and an AED
• Ability to maintain the health and safety of students by following state law and School Board policy
• Ability to frequently lift, push, or pull up to 50 pounds unassisted with bending and twisting
• High School diploma or equivalent

Candidates who receive a conditional offer of employment with the Elkhorn Area School District must successfully complete a background check, physical and tuberculosis test, and drug screening. Employment is contingent upon verification of work eligibility through E-Verify.