Accounting, Administrative Skills, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Establish Priorities, Finance, Inventory Management, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Order Delivery, Order Management, Order Processing, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Reporting Skills, Spreadsheets, Team Player, Telephone Skills, Time Management, Travel Planning, Writing Skills
Position Summary
The Accounting and Office Assistant provides essential administrative and clerical support to ensure efficient day-to-day office operations. This role also takes primary responsibility for maintaining a clean, organized, and well-stocked breakroom, contributing to a positive and professional workplace environment.
Accounting and Office Support
- Assist with day-to-day office operations including filing, scanning, data entry, and document organization
- Answer and direct phone calls and assist with general office inquiries
- Manage incoming and outgoing mail, packages, and deliveries
- Help maintain office supply inventory and place orders when needed
- Support various departments with administrative projects and order processing
- Prepare reports, spreadsheets, and correspondence using Microsoft Office
- Deposit checks using remote capture technology
- Coordinate food orders for meetings, team lunches, and company gatherings
- Assist with booking hotel accommodations and travel-related arrangements
Breakroom & Workplace ExperienceÂ
Take ownership of helping create a welcoming and organized workplace environment by:
- Keeping the breakroom clean, organized, and fully stocked
- Monitoring inventory of snacks, coffee, paper products, and kitchen supplies
- Coordinating deliveries and vendor restocking
- Ensuring appliances and shared spaces are clean and function properly
- Managing supply ordering with cost awareness and efficiency
- Helping maintain a positive and professional shared workspace for the team
Qualifications
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and prioritize in a fast-paced environment
- Self-motivated with a proactive, team-oriented attitude
- Working towards a major in accounting or finance
Key Competencies
- Reliability and accountability
- Strong time management skills
- Problem-solving mindset
- Customer service orientation
- Professionalism and discretion