Purchasing Clerk

Train and supervise subordinates and other staff.

Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.

Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

Track the status of requisitions, contracts, and orders.

Compare suppliers' bills with bids and purchase orders to verify accuracy.

Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Calculate costs of orders, and charge or forward invoices to appropriate accounts.

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

Respond to customer and supplier inquiries about order status, changes, or cancellations.

Prepare purchase orders and send copies to suppliers and to departments originating requests.

Approve and pay bills.

Prepare, maintain, and review purchasing files, reports and price lists.

Review requisition orders to verify accuracy, terminology, and specifications.

Monitor contractor performance, recommending contract modifications when necessary.

Perform buying duties when necessary.

Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.

Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.