File Clerk

Track materials removed from files to ensure that borrowed files are returned.

Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.

Gather materials to be filed from departments or employees.

Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.

Modify or improve filing systems or implement new filing systems.

Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.

Answer questions about records or files.

Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.

Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.

Scan or read incoming materials to determine how and where they should be classified or filed.

Operate mechanized files that rotate to bring needed records to a particular location.

Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.

Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.

Design forms related to filing systems.

Assign and record or stamp identification numbers or codes to index materials for filing.

Add new material to file records or create new records as necessary.

Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.