Deputy Clerk

Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.

Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.

Maintain and update documents, such as municipal codes or city charters.

Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.

Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.

Prepare reports on civic needs.

Record and edit the minutes of meetings and distribute to appropriate officials or staff members.

Research information in the municipal archives upon request of public officials or private citizens.

Record and maintain all vital and fiscal records and accounts.

Issue public notification of all official activities or meetings.

Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.

Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.

Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.

Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.

Coordinate or maintain office tracking systems for correspondence or follow-up actions.

Prepare meeting agendas or packets of related information.

Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.