Administrative Specialist

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

Process payroll information.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Open, sort, and distribute incoming correspondence, including faxes and email.

Prepare responses to correspondence containing routine inquiries.

Answer phone calls and direct calls to appropriate parties or take messages.

Compile, transcribe, and distribute minutes of meetings.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

Greet visitors and determine whether they should be given access to specific individuals.

Interpret administrative and operating policies and procedures for employees.

Set up and oversee administrative policies and procedures for offices or organizations.

Make travel arrangements for executives.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.

File and retrieve corporate documents, records, and reports.

Attend meetings to record minutes.