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Two week notice letter template

CareerBuilder | August 12, 2021

Two week notice letter template

Use our free two week notice template to let your boss know when it’s time for you to move on.

How to write a two week notice letter

Everyone leaves a job. It’s a normal part of your career, whether it’s because you’ve found a new role or simply because your current job isn’t right for you.

We’ll show you the right way to do it with a free notice letter template, ready to use whenever you need it. If you’re not ready to leave your current job (but you’d like to be), check out all our latest jobs and come back when it’s time to say goodbye.

What is a two week notice letter?

When you leave a job, it’s customary to let your employer know (at least two weeks in advance) in the form of a resignation letter. That gives your company time to fill your role, as well as allowing you to complete any outstanding work and hand over any responsibilities. You should let your manager know you’re leaving as soon as you’ve accepted the job offer with your new employers, or at the earliest possible time. The longer you wait, the longer it’ll be before you can go, which could put off any new business.

Be sure to check your employment contract before you submit your two-weeks notice. Some firms may require a longer notice period, or you may be expected to do other things before you can formally leave.

Why should you write a two week notice letter?

There are two good reasons why:

1. To let your employer know you’re leaving. 

2. To provide a legal record of your decision to move on.

Letting your employer know you’re leaving

A two week notice letter gives your employer a formal resignation and your decision to leave your position. This allows them to start looking for a replacement, meaning businesses can carry on smoothly without much disruption.

Giving ample notice will also keep you on good terms with your employer, who you’ll probably want to use as a reference in the future. If you just up and leave without any warning, you could burn an important bridge.

A notice letter is the professional thing to do, and ultimately makes everyone’s lives easier.

Providing a legal record of your decision to move on

The legal part of your notice relates to your final paycheck, and gives you the freedom to work elsewhere. Your employer can use your notice letter to work out your official last day, sort out your final payment and stop any benefits after you leave.

It also means you can confirm to future employers that your time at your old job is over. Without proof of notice, your old boss could easily say you were fired.

Three steps to leaving your job

Leaving a job doesn’t have to be hard. By following our quick three-step process you can make it easy to make your next career move.

1. Meet with your employer

It’s polite to tell your employer you’re resigning face to face. You want to leave your job on the best terms possible, even if you didn’t exactly like your former colleagues. The professional thing to do is to have a civil conversation with your manager about why you’re leaving.

2. Be prepared

Breaking the news that you’re leaving your job can be a difficult conversation — one your manager may have more experience with. Go into your meeting prepared. It’s fine to take notes with you and use them to explain when your last day will be, that you’re grateful for the opportunity, and — if applicable — what your employer could do to make you stay.

3. Stay positive

While it can be tempting to leave a job by letting everyone know what you truly think of them, that’s never a good career move. Stay gracious. Thank everyone for their time, mention the experience you’ve gained by working there and maybe even connect with them on social media.

A few skillful LinkedIn requests can’t be a bad thing, and they’ll show people that you genuinely do want to stay in touch in the future.

Our free two weeks notice letter template

Use our free resignation letter example to let your boss know you’re headed to new pastures. Just copy and paste our version and fill in your own details. You don’t need to tell your employer why you’re leaving — that bit’s purely optional.

Start with a clear subject line including your name and the date:

Notice of resignation, Joe Bloggs, 15th July 2021.

State your resignation and when your last day of work will be:

This email/letter is to inform you of my intention to leave the company in two weeks’ time. My last day of employment will be on August 28, 2021.

Explain why you’re leaving (if you want to):

While I have thoroughly enjoyed my time at <business name>, I feel that now is the right time for me to move on and advance my career. An opportunity has been presented to me that I can’t turn down, as it allows me to progress in my field and earn greater rewards.

Express your gratitude:

I would like to make it clear that I have truly appreciated all that I have learned in this role, and am especially grateful for the way you have helped ever since I joined the team.

Make it clear what your next steps will be:

I intend to continue providing the same standard of work up until my final day, and will be happy to assist in any handover protocols or candidate sourcing you wish to undertake.

Sign off:

Sincerely,

Joe Bloggs


Still looking for a reason to leave your job?

If you’ve had your 2 weeks notice written for a while but still need a reason to send it, we’re here to help. We update our jobs board with thousands of jobs every day, helping you find something you love and giving you every excuse to hit send on that burning email.