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Commercial Property Assistant
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Commercial Property Assistant

Job Snapshot

Base Pay $35,000.00 - $40,000.00 /Year
Employment Type Full-Time
Job Type Admin - Clerical, Real Estate
Education High School
Experience At least 1 year(s)
Manages Others Not Specified
Industry Real Estate - Property Mgt
Required Travel Not Specified

Job Description



  •  Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  •  Schedule and coordinate meetings/special events as requested Assist in lease administration activities including tenant contacts and insurance information; generate reports
  • Prepare and coordinate bid proposals, service contracts and approved invoices.
  • Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with policies and procedures
  • Prepare and code invoices for property manager’s approval
  • Ensure office is stocked with office supplies and other required items to maintain the office
  • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations
  •  Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
  • Maintain the property purchase order system
  • Maintain lease and contract files, as well as other files located within the property management office
  • Promote and foster positive relationships with tenants and owners and track service calls as required
  • Assist with monthly and quarterly management reports as well as annual budget preparation
  • Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Job Requirements



  • High School Diploma or GED equivalent
  • Minimum of 1+ years of property administrative experience
  • Proficiency in Microsoft Office Suite Strong organizational skills
  • Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
  • Strong interpersonal skills
  • Excellent oral and written communications skills

$35-40K DOE Temporary to Hire


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Commercial Property Assistant

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