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Executive Assistant/Administrative Assistant

Executive Assistant/Administrative Assistant

Job Description


Our client organization wants their organization the best place to work in Kansas City.  They believe their staff is the key to their success. 

The Executive Assistant/Administrative Assistant works under the supervision of leadership performing administrative functions for our client assisting in the efficient operation of the department.

Executive Assistant/Administrative Assistant Responsibilities:

  • Maintains calendars, including staff training, scheduling for team leader, time off processing, filing, preparation of correspondence and support of department staff as appropriate.
  • Schedules appointments, meetings, rooms, equipment, and catering. Confirms attendance and makes appropriate arrangements prior to meeting/event. Utilize judgment and be able to set priorities, organize appointments/meetings and keep leadership informed.
  • Receives reviews and sorts all incoming correspondence. Distributes external and internal mail and handles efficiently and appropriately. Prepares outgoing mail.
  • Performs administrative duties at meetings as assigned. Prepares agendas, distributes packets, records and transcribes minutes, secures necessary signatures, and maintains permanent minute books.
  • Serves as liaison for assigned areas. Takes accurate messages, distributes messages, and follows-up as appropriate.
  • Maintains confidentiality of all records and issues handled in the assigned areas.
  • Makes travel arrangements, including seminar reservations, hotel accommodations, flight arrangements, car rental, etc. Completes check requests and travel reimbursement forms as needed.
  • Maintain proficiency in computer software programs in Word, Excel, Outlook, Power Point, Visio and other programs as needed.
  • Assist Service Leader in preparing presentations and special projects as needed, but not limited to research, preparation of reports/overheads etc.

They offer a progressive work environment and a great atmosphere for career growth along with an excellent salary and an outstanding benefit package.

Job Requirements


Executive Assistant/Administrative Assistant Requirements:

  • High school diploma or GED. Two years of advanced education from college, business, or vocational school or bachelor's degree preferred.
  • A minimum of 5 years high level administrative support experience.
  • Demonstrated experience with supporting one or more executives with a busy calendar, completing complex reports and managing work flow.
  • Must be highly proficient in MS Office (Word, Excel, Access, PowerPoint) and Outlook; typing speed 60 wpm.
  • Demonstrated experience handling confidential information and sensitive data.
  • Excellent organization, follow-through and customer service skills required.
  • Exemplary communication and interpersonal skills, including tact and professionalism, plus solid business writing skills: grammar, punctuation, proofreading.

 

Job Snapshot

Base Pay $40,000.00 - $50,000.00 /Year
Employment Type Full-Time
Job Type Admin - Clerical, Other, General Business
Education High School
Experience At least 5 year(s)
Manages Others Not Specified
Industry Other Great Industries
Required Travel Not Specified
Job ID EA2014
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Executive Assistant/Administrative Assistant


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