The Export Coordinator is responsible for the processing of all export documents and coordination of export trafficking functions, data entry, and document distribution duties associated with customer export shipments.
The Export Coordinator is responsible for, but not limited to:
Compliance with the Global Trade Compliance Policies, the control procedures of the operating unit, and any local and/or product requirements and regulations related to the products exported imported by the operating unit.
The Export Coordinator is responsible for ensuring day-to-day monitoring of all exports of the business unit.
The Export Coordinator is required to ensure that the business unit has written up-to-date work procedures in place that are consistent with this GTCMS, but will typically include detailed compliance steps of the operating unit.
Reviewing and complying with the requirements of the Company's Global Trade Compliance Policy and this Global Trade Compliance Management System.
Implementing a procedure for being notified of each proposed export at an early stage, and for assuring that no export (of a commodity, software, technology, or service) occurs without authorization (an export license, use of a license exception, or otherwise).
Site procedures pertaining to Global Trade Compliance should be audited periodically.
Determining the category or "export classification" or "dual-use classification" of each item (commodity, software, service, or technology) that may be exported, keeping an up to date database of classifications and communicating those classifications as appropriate.
"Screening" proposed transactions and documenting the screening as evidence of due diligence.
Applying for and obtaining all necessary licenses and approvals
Assuring that sales contracts (and distributorship and sales representation agreements) include provisions for compliance with applicable export statutes and regulations and for termination or cancellation if applicable laws or regulations preclude export).
Maintaining records of all export transactions, including contracts, shipping documents, financing, and all other records pertaining to each transaction in accordance with the parameters and period of retention set by all applicable government agencies and by Company policy.
Promoting awareness of, and compliance with, Global Trade Compliance laws and regulations and company policies.
Receive documents and initiate logging process, confirm data received is in compliance with all US Custom requirements, process all documents in accordance with TFS
Establish knowledge of Inco terms and commercial invoice requirements.
Insures regulatory requirements and proper documentation, including transit documents and customs clearances, exists for shipments. Ensure documentation is accurately processed, distributed and released to carrier, forwarders and customers a timely manner