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Accounts Payable Administrator

Accounts Payable Administrator

Job Description

At LogixHealth, we're making intelligence matter throughout healthcare.

With over 20 years of experience providing coding, billing and end-to-end revenue cycle services for top hospitals, office-based practices and emergency departments nationwide, we offer the tools and resources needed to improve the overall delivery of care. As one of the nation's leading providers of revenue cycle management services, we provide a complete range of solutions from coding to claims management to the latest business intelligence reporting tools.

PURPOSE: Perform accurate and timely accounting and clerical tasks related to the efficient maintenance and processing of Accounts Payable transactions, payment and reporting.




1. General Accounts Payable


a. Review and verify invoices and payment requests, ensure invoice payments are approved by the responsible manager; sort, categorize and match invoices with POs; set invoices up for payment in accounting system
b. Resolve purchase order, contract, and invoice or payment discrepancies
c. Pay vendors including monitoring discount opportunities, verifying federal ID numbers or W9 forms as needed, scheduling and preparing check payments and ensuring payment is sent out before due date


2. Business credit cards
a. Track company business credit card spending by mapping receipts, verifying and categorizing transactions and posting transactions to accounting system
b. Ensure payment is sent out before due date


3. LogixHealth patient account refunds for overpayment
a. Coordinate with Payment Posting/Refunds department; produce patient overpayment refund check runs for clients by preparing the Automatic Input Payment Data form and/or manually entering data to the accounting system; ensure payments are accurate and up to date
b. Reconcile patient refund account transactions
c. Prepare the monthly Patients Refunds Per Client report and submit to the Accounting Manager
d. Support the Payment Posting/Refunds department by supplying client and patient payment records when needed
4. Patient credit card payment reimbursements
a. Prepare patient credit card payments and client reimbursement monthly statements by collecting and sorting daily payment amounts and reconciling and balancing with the bank Merchant Account transactions
b. Assist with period-end closing, prepare monthly reports and submit to the Account Manager


5. Accounting and clerical duties
a. Prepare User Tax report for all taxable products on invoices or payments
b. Prepare Fixed Asset Products report
c. Maintain and organize the filing of invoices and payment records; provide supporting documents for internal and external audits as requested
d. Assist with office supply product distribution and inventory

Job Requirements

Education (degrees, certificates, licenses, etc.):
High School Diploma or the equivalent combination of education and experience; Bachelor’s degree with an accounting major preferred

Computer Skills:
Must be PC proficient and must have strong experience with Microsoft Excel and Word. Knowledge of QuickBooks preferred.

Two (2) or more years Accounts Payable or related experience preferred

Specific Job Knowledge, Skill and Ability:
1. Strong knowledge of Accounts Payable and general accounting procedures
2. Detail oriented, well organized and a self-starter
3. Ability to complete work accurately and timely
4. Ability to work independently and with a team in a fast-paced, high volume environment
5. Ability to add, to subtract, multiply and divide in all units of measure. This ability will encompass using whole numbers, common fractions and decimals.
6. Ability to compute rates, ratios and percentages.
7. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals.
8. Ability to write routine reports and correspondence.
9. Ability to communicate effectively verbally and in writing.
10. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
11. Ability to deal with problems involving several concrete variables in standardized situations.

Job Snapshot

Employment Type Full-Time
Job Type Accounting
Education Not Specified
Experience Not Specified
Manages Others No
Industry Healthcare - Health Services
Required Travel None
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Accounts Payable Administrator

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