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Administrative Coordinator
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Administrative Coordinator

Job Snapshot

Other Pay Competitive Compensation Package Offered
Employment Type Full-Time
Job Type Real Estate, Marketing
Education Not Specified
Experience Not Specified
Manages Others Not Specified
Industry Banking - Financial Services
Required Travel Not Specified

Job Description

Berkadia, jointly owned by Berkshire Hathaway and Leucadia National Corporation, is a leading lender, mortgage banker, investment sales advisor and research source for multifamily and commercial real estate nationwide. Berkadia is an originator and servicer for Freddie Mac, Fannie Mae, HUD, MAP and LEAN, as well as a highly rated master, primary and special servicer managing a portfolio of more than $245 billion. Berkadia is a correspondent for 40 insurance companies and has origination and servicing agreements with major CMBS conduits. Rounding out its capabilities, Berkadia also offers proprietary bridge lending.     Berkadia’s investment sales advisory group incorporates capital markets knowledge with local real estate expertise to successfully list, sell and finance any type of multifamily transaction, regardless of size or complexity. This group provides clients with access to experienced professionals whose singular focus is to assist clients in maximizing the value and managing the risk of multi-housing properties. Clients benefit from powerful industry knowledge and direct access to a team of experts who have an average of 25 years of industry experience.  
  • Oversee advisor proposals, listings and the marketing of those listings, escrow closings and all related processes. The Project Manager will be responsible for coordinating and streamlining the flow of projects, information and documents, creating a collaborative environment with the advisor and accountability between all parties involved.
  • Coordinate gathering of information from advisors and other support staff for creation of marketing materials, presentation packages, etc.        
  • Submit requests for research reports, neighborhood data, historical and economic data, etc.
  • Coordinate with advisors and marketing support staff to ensure accurate, timely production and distribution of materials and overall effectiveness in the marketing of each project.
  • Manage and document listing agreements and contracts of sale in compliance with corporate office and Department of Real Estate requirements. 
  • May also include managing escrow due diligence process entailing coordination and delivery of documents according to a timeline/deadline, following up on needed items, etc.


Perform light internet research for needed information.  

  • Monitor and order office inventory of marketing materials including office stationery and salesperson business cards, publications and other office supplies. (For locations without an Office Administrator)
  • Update database of potential buyers, sellers and property listings and escrows within region using proprietary online application.
  • Communicate information on any corporate initiative or new products/services and train over the phone, if needed.
  • Coordinate any needed office repairs or services. (For locations without an Office Administrator)
  • Coordinate advisor travel plans for corporate events as needed.
  • Establish and maintain electronic files as required for operation of the office.
  • Retrieve, sort and distribute incoming faxes via virtual fax to email capability.
  • Compose, as necessary, and type email and hard copy correspondence, and miscellaneous real estate documentation to include, but not be limited to, real estate listing agreements, receipt for deposit and real estate purchase agreements, and supporting data, using word processing software.

Job Requirements

  • BA/BS degree or equivalent education and experience
  • Real Estate experience preferred
  • Excellent computer skills including database experience and the mastery of Word & Excel
  • Ability to work independently, establish priorities and handle multiple projects simultaneously.
  • Outstanding attention to detail and organizational abilities.
  • Ability to focus under pressure while leading internal teams to the successful delivery of all projects
  • Willingness and ability to perform associated administrative tasks relevant to the project
  • Have a positive and constructive demeanor and willingness to be held accountable for own actions
  • Strong written and verbal communication skills
  • Ability to handle and resolve problems
  • Initiative, accuracy, diplomacy, personal judgment and professional conduct


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Administrative Coordinator

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