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Legal Secretary (Weekend Part-Time)

Legal Secretary (Weekend Part-Time)

Job Description

The Chicago Legal Secretary (After Hours Part-Time) reports directly to the Secretarial Manager.  This position works under the supervision of the After Hours Coordinator.  In addition, works with other Legal Secretaries and departments as a team to most effectively and efficiently meet Firm/client needs. Duties include creating, revising and formatting legal documents, spreadsheets and presentations using the Firm’s software (Office 2010, Adobe and DMS); document comparison, transcription and proofreading.  Assisting at the Intake Desk, answering phones, courier and reprographics tasks, attorney time entry, travel arrangements and other general secretarial duties and projects as assigned.

Job responsibilities include:
Document Preparation: Uses word processing and document management software (Microsoft Office 2010, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials.  In conjunction with the preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.  Transcribes dictation, minutes of meetings or taped records of conferences and meetings. 

Administrative Support: Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (K&E Expense/Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars).  Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.

File Maintenance: Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm’s LegalKEY system and Document Management System.

Customer/Client Service and Teamwork: Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals.  Fosters professional, cooperative and supportive relationships with peers, superiors and clients.  Anticipates and identifies clients’/colleagues’ current and future needs.  Shares information and offers ideas and solutions in a team environment.

Job Requirements

This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment.  Strong interpersonal and communication skills along with the ability to work collaboratively as a team are also required. The ability to work Saturday and Sunday, 9:00 a.m. - 4:15 p.m. with flexibility for overtime, as required.  Must have 3+ years of recent legal secretarial experience. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 55+ words per minute required.  Adobe, PowerPoint and Excel experience are also required. Must have high school diploma.  Associate Degree in Business preferred.

Job Snapshot

Employment Type Full-Time
Job Type Legal Admin, Legal, Admin - Clerical
Education High School
Experience At least 3 year(s)
Manages Others No
Industry Legal
Required Travel Not Specified
Job ID 3340
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Legal Secretary (Weekend Part-Time)


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