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Database and Reporting Specialist

Database and Reporting Specialist

Job Description

The Chronicle of Higher Education has recognized Rollins as a “Great College to Work For" in their 2013 rankings. The Chronicle’s Great Colleges to Work For program facilitates an institutional audit, as well as faculty, staff, and administrator evaluations of their institutions, and recognizes colleges for achieving high employee satisfaction in up to 12 “great academic workplace" categories. Classified as a medium-sized four-year institution, Rollins not only made the rankings, but also earned the Honor Roll (top 10) distinction. As an Honor Roll institution, Rollins was recognized for being one of the most cited colleges across all categories, achieving its highest marks in seven survey categories: compensation and benefits; facilities, workspace, and security; job satisfaction; professional/career development programs; supervisor/department chair relationship; tenure clarity and process; and work/life balance.

Rollins ranks 5th best in the Orlando Sentinel’s 2013 Top 100 Companies for Working Families annual competition. Compiled by the Orlando Sentinel and published in the newspaper’s Florida magazine special section, the Top 100 list honors the local companies who are most committed to family-friendly benefits.

At Rollins, our people provide our strategic advantage. We seek talented individuals who can help us fulfill our mission to educate students for global citizenship & responsible leadership. More information about our values and culture can be found at the following website:

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply.




Database and Reporting Specialist


The Office of Admission at Rollins College seeks a dynamic Database and Reporting Specialist to provide outstanding technology and support services.

Essential Job Functions:

Develop and maintain database queries and reports for the Admission office using MS Access and ARGOS. Assist staff with individual query development and training as needed. Provide orientation and training for Admission staff in office systems, databases and budgets (set up computer accounts, etc.) Maintain the integrity of data in Banner computer system. Coordinate generation and processing of prospect and applicant mailings. Serve as Banner system lead for the office. Serve as liaison with Department of Information Technology to solve Banner data entry problems and issues. Train all staff in Banner system operations and functions (prospect and data entry processes). Maintain and reconcile department budgets. Monitor and ensure that all expenditures are accounted for and posted accordingly. Prepare monthly budget reports and projections. Assist in annual budget preparation process. Take action to resolve any discrepancies. Advise staff on proper budget procedures. Act as point person to all computer hardware and software problems/issues that arise in the office. Communicate and solve problems/issues with Information Technology or appropriate personnel. Recommend changes and upgrades to systems to facilitate efficient workflow. Coordinate mass mailings with warehouse, post office, and mail house. Coordinate the delivery and pickup of select mailings and materials as needed and determine the most cost-effective manner for mailings. Research and test new software applications to increase office efficiency. Recommend implementation of appropriate technological advances. Assist in training staff. Performs related duties as assigned.


Job Requirements

Education and Experience Requirements:

Post high school technical or specialized education which may be obtained in two (2) years of college, technical or business school (AA degree), or equivalent education and experience. Requires 2-3 years of related experience.

Knowledge, Skills and Abilities:

Thorough knowledge of business English, spelling and grammar. Thorough knowledge of a variety of computer hardware and/or software systems, in particular MS Word, Access and Excel. Knowledge and proficiency in writing and revising excel macros. Knowledge and proficiency with database management, developing data access queries and report writing. Knowledge of office accounting and budget management methods and practices. Knowledge of College environment, departments, procedures, and policies. Knowledge and practice of organizational and time management skills. Ability to meet established deadlines and to keep extensive records of work. Ability to use tact and good judgment in resolving work problems and dealing with the public, students, and staff. Oral and written skills sufficient to maintain and update files, logs, reports, and correspondence. Math computational skills sufficient to produce accurate statistical reports. Ability to meet established deadlines. Ability to keep extensive records of work.

This is a full-time, 12-month appointment.  This position works 37.5 hours per week over 1,950 hours per year. Primarily Monday through Friday. Normal business hours at the College are 8:30AM – 5:00PM. Must be flexible and able to work additional hours, including overtime, when needed.

$17 per hour. 

Rollins offers a generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with generous employer contribution after one year, full tuition waiver after one year for employees, spouses, domestic partners and dependents.


To ensure that each application receives the attention and consideration it deserves, we require that all persons interested in this position complete all of the following steps in our standard application procedure:

- Visit to complete our online staff application
- Answer any supplemental question(s) on the staff application

You will receive a confirmation e-mail once you have successfully completed the application process. This serves as verification that your materials have been received. Due to the volume of employment applications received by the College, only those candidates selected for interviews will be contacted.

Please note that we do not accept resumes or applications via e- mail, fax, postal service or hand delivery. No phone calls, third party agencies or recruiters please.

Job Snapshot

Base Pay $17.00 /Hour
Employment Type Full-Time
Job Type Education, Information Technology, Training
Education 2 Year Degree
Experience 2 to 3 years
Manages Others No
Relocation No
Industry Education - Teaching - Administration, Computer Software, Training
Required Travel None
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Database and Reporting Specialist

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