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Accounts Payable Clerk

Accounts Payable Clerk

Job Description



Celebrating nearly 60 years in business, Beaver Street Fisheries, Inc. (“BSF”) ranks as one of the nation’s largest seafood distributors and among Jacksonville’s and Florida’s largest companies. BSF’s approximately 300 associates supply retail, food service, and export customers worldwide with frozen seafood, meats, and other food products purchased throughout the U.S. and imported from over 50 countries on almost every continent. BSF also operates a processing facility packaging and processing frozen seafood products for its customers, an export division supplying the Bahamas’ largest foodservice distributor and other accounts in the Caribbean, as well as the Jacksonville Farmers Market.




The Accounts Payable Clerk provides clerical support necessary to process invoices for payment and report information regarding the obligations of the Company. They ensure that transactions are properly documented to support their validity and authorization and that an accurate amount is paid.

         Matches up and verifies purchase orders, invoices, and supporting documents to substantiate payment.

         Receives and organizes statements from vendors; checks vendor files for payment of any invoices listed outstanding and calls departments and or vendors in regard to any old outstanding invoices for verification of unpaid, lost, or billed invoices.

         Makes calls to vendors to clarify any questionable invoice items, prices, or receiving signatures; calls department for proper information and/or data regarding invoice payments. Research and correct discrepancies.

         Verifies vendor information.

         Calculates all extensions and totals on invoices.

         Calculates and takes discounts when applicable.

         Ability to function well in a high-volume transactional environment

         Processes manual checks, as necessary.

         Assist with A/P close process and participate in process improvement.

          Match unpaid invoices with support documentation, including properly approved purchase orders, bills of lading, proof of receipt, etc.

          Enter invoices for payment into in-house cash disbursement program

          Scan into and retrieve copies of all support documentation from an electronic filing system

          Capture data at month end to facilitate the monthly accounting close process

          Follow up with departments regarding outstanding purchase orders and invoices

         Interact with Vendors regarding statements, outstanding invoices and pending payments

         Interact with other Accounting staff regarding cleared checks and stop payments

         Handles sensitive and/or confidential documents and information.

         Any other duties deemed appropriate by the Accounts Payable Manager




A typical work shift consists of a schedule from 8:00 am to 5:00 pm, or until work is completed, Monday through Friday and overtime as scheduled.




This position reports directly to the Accounts Payable Manager.




Job Requirements


•         Associates of Arts or Science from an accredited two college and (2) year’s experience in anaccounting department.

•         3+ years accounts payable experience including use of a computerized cash disbursement and purchase order system for procurement of inventory, services, and employee expense reimbursements

•         Must be able to interact and effectively communicate with diverse personalities and across multiple departments

•         Strong analytical, math and organizational skills

•         Familiarity with accounting and general ledger concepts

•         Experience with processing annual 1099’s for miscellaneous vendors a plus

•         Sales/Use Tax experience is a plus

•         Must be proficient with MS Office products.

•         High ten-key by touch speed and accuracy required.

•         Ability to be successful in fast paced environment.

•         Excellent communication skills

•         Strong customer service orientation.

Those candidates who do not meet the minimum qualifications will not be considered for employment.

Job Snapshot

Employment Type Full-Time
Job Type Accounting
Education 2 Year Degree
Experience At least 3 year(s)
Manages Others No
Relocation No
Industry Food
Required Travel Not Specified
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Accounts Payable Clerk

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