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Executive Administrative Assistant

Executive Administrative Assistant

Job Description

Looking for someone with excellent writing skills, minute taking, transcribing, and organizing board meetings. Must also be flexible to jump in on assignments. Looking for a self starter, energetic, multi-tasker.

Executive Assistant provides high-level administrative support to the COO, CFO and Executive Team. Responsible for providing a full range of administrative duties including meeting arrangements, calendar management, heavy research, handling of confidential information, expense management and travel arrangements.  The Executive Assistant will serve as the corporate secretary to the Board of Directors. 

The Executive Assistant must take initiative, analyze many factors and use independent judgment to make informed decisions with frequent access to confidential and sensitive information.  The ideal individual will have strong written and verbal communication, administrative and organizational skills. Interfaces with all C-Level Managment.

Job Requirements


  1. Ability to present and maintain a professional appearance and an amiable disposition.
  2. Excellent oral and written communication skills.
  3. Excellent telephone skills with excellent organizational skills.
  4. Knowledge of protocol and reception planning.
  5. Computer literate in most common computer programs including Microsoft Office Suite.
  6. Ability to manage multiple tasks with minimum supervision and the ability to manage a flexible work schedule including early meetings and evening meetings.
  7. Ability to work with information requiring utmost discretion and confidentiality.
  8. Vision and mobility within the general range of an office environment & the ability to lift & carry up to 25 lbs.


Education and Experience:


  1. College degree preferred.
  2. Must have over five years' experience as an assistant at the executive level.
  3. Experience in interfacing with Executive Management and Boards of Directors.


Job Snapshot

Base Pay $43,000.00 - $48,000.00 /Year
Employment Type Full-Time
Job Type Admin - Clerical, Professional Services
Education Not Specified
Experience 5 to 8 years
Manages Others Not Specified
Industry Healthcare - Health Services, Biotechnology
Required Travel Not Specified
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Executive Administrative Assistant

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