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Executive Assistant

Executive Assistant

Job Description

A leading global manufacturing company located in Chicago’s Loop is currently looking for an Executive Assistant to support a busy team of 8 Traders.  Responsibilities of the Executive Assistant will include scheduling all international and domestic travel arrangements for team, coordinating calendar and meetings, handling correspondence in a professional manner, creating expense reports, and managing all other support for this executive.  This is a great opportunity to become part of a dynamic team! The ideal candidate has 5-8 years of experience supporting a high level executives.  Must have great communication skills—both written and verbal and attention to detail is a must; bi-lingual skills are a plus.  Looking for an individual with great initiative and follow through.  Must be flexible to work in a fast paced environment. 


 Responsibilities for Executive Assistant will include:

  • Acting as gatekeeper by answering phones and assure messages are communicated to appropriate Trader
  • Coordinate demanding and changing international travel arrangements for team
  • Maintain appointment calendar including making all necessary phone calls to assure appointment arrangements are accurately made and updated
  • Communicate and interact with Executive Team and their assistants for Board meetings
  • Handle highly confidential information in a discreet and disciplined manner
  • Establish exceptional communication skills, both written and verbal, while interacting in a fast paced environment
  • Execute special projects and various other administrative tasks 

Job Requirements

Requirements for Executive Assistant

  • Executive administrative (C-Suite) experience of at least 5 years
  • Bi-lingual, preferably Spanish, Portuguese or Mandarin
  • Proficient in Microsoft Office
  • A Bachelor’s degree is preferred
  • Ability to work with many deadlines, time requirement conflicts and management pressures
  • Ability to interact with individuals at all levels of an organization and strong hospitality skills and judgment
  • Experience as a public company executive assistant is strongly preferred

This company is an EOE for minorities, females, protected veterans and individuals with a disability.

Job Snapshot

Base Pay $60,000.00 - $70,000.00 /Year
Employment Type Full-Time
Job Type Admin - Clerical
Education 4 Year Degree
Experience At least 7 year(s)
Manages Others No
Industry Manufacturing, Agriculture
Required Travel Not Specified
Job ID 0677-14
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Executive Assistant

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