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Patent Prosecution Secretary
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Patent Prosecution Secretary

Job Snapshot

Base Pay $90,000.00 - $94,000.00 /Year
Other Pay Top-Flight Benefit Package!
Employment Type Full-Time
Job Type Legal Admin, Legal
Education High School
Experience At least 5 year(s)
Manages Others Not Specified
Relocation No
Industry Legal
Required Travel None
Job ID CBSF513011

Job Description

Under general supervision from the Office Administrator, this position provides full administrative secretarial and document processing support to an assigned group of attorneys and/or Patent Agents. The person in this position should be a self-starter, and possess a mix of word processing and administrative skills, and a can-do attitude. An essential component is deep experience in Patent Prosecution and the ability to e-file documents via the USPTO-EFS.

Essential Duties and Responsibilities: 

  • Format and e-file patent prosecution documents via USPTO-EFS for entire life-cycle of prosecution including amendments, petitions, restriction requirements, advisory actions, notices of incomplete documents, information disclosure statements, responses to notice to file missing parts, certificate of corrections, provisional and non-provisional (Utility), applications, responses to office actions, requests for continued examination, formal drawings. 
  • Prepare client transfers and engagement letters. 
  • Prepare templates for Patent Prosecution. 
  • Prepare and track signature packets. 
  • Review Notice of Allowances and prepare files for issue fee payments. 
  • Ensure maintenance fees and annuity renewals are paid. 
  • Proof/correct filing receipts. 
  • Obtain prior art. 
  • Correspond with and request instructions from clients. 
  • Research changes in USPTO rules. 
  • Generate reports that itemize actions due and corresponding due dates. 
  • Prepare forms and documents for patent application filings and patent prosecution. 
  • Monitor and update prosecution deadlines. 
  • Review incoming USPTO correspondence and report to clients. 
  • Investigate prosecution-related issues in PAIR. 
  • Search and obtain patents on-line using various websites. 
  • Create, update, organize, and maintain virtual files. 
  • Perform matter research through PAIR, WIPO and Espace. 
  • Review and respond to daily docket to ensure deadlines are met. 
  • Make travel and hotel arrangements. 
  • Enter attorneys time and process expense reimbursements. 
  • Scan documents into pdf electronic format. 
  • Open new files and requests conflict checks. 
  • Additional duties as assigned by lawyers, Patent Agents, or Office Administrator. 
  • Assist with budget and billing. 
  • Other tasks as assigned by Office Administrator and/ or assigned lawyers.

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Job Requirements

  • High School Diploma required. Some college and/or PLS Certification desirable.
  • At least 5 years of related patent prosecution experience is required.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints. 
  • Proficiency in Microsoft Office Suite including MSWord, Outlook, Excel, and PowerPoint etc. 
  • Ability to work effectively with a wide range of individuals. 
  • Ability to multi-task and work well under time constraints. 
  • Ability to proofread materials for contextual, grammatical, typographical or spelling errors. 
  • Must have strong organizational, decision-making and problem solving skills. 
  • Must be reliable, a self-starter and have a professional demeanor. 
  • Willingness to engage in additional training as appropriate.

Please submit a cover letter and resume to:  [Click Here to Email Your Resumé]


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Patent Prosecution Secretary

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