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Front Desk Coordinator

Front Desk Coordinator

Job Description

Ref ID: 00390-136963

Classification: Receptionist/Switchboard

Compensation: DOE

Office Team is looking for an administrative assistant for a Sacramento school. For consideration, you must posess: High school diploma or equivalent education required. Two years administrative support experience. Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have sufficient oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins, as described above. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to work well in a fast paced environment and maintain a professional manner. Proficient in all Microsoft applications, specifically Microsoft word, excel, powerpoint, publisher, writing legal documents, filing, create and maintain nursing files. Job duties will consist of: 1. Takes and transcribes dictation involving general business vocabulary and a limited range of specialized terminology. May also transcribe machine-recorded dictation. Types correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. 2. Establishes, maintains and when necessary, revises supervisor's files. 3. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager's area of responsibility and general knowledge of company policies, practices, and operations. 4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings. 5. Maintains manager's calendar, scheduling meetings and appointments without clearance on occasion. May arrange travel and hotel accommodations as necessary. 6. Opens and reviews all mail directed to manager. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager. 7. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies. 8. Prepares, collates, and distributes various reports in a timely and accurate manner. May complete or handle recurring department projects or one-time projects, as directed by manager. 9. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to. 10. Performs other duties as assigned or apparent. Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. Must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment. Incumbent must be able to lift 20 lbs. , perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Requirements

Intermediate Basic Office Skills, Intermediate Conference Room Setup and Cleanup, Intermediate MS Excel, Intermediate MS Word.

OfficeTeam is the world's leader in quickly matching skilled administrative professionals with temporary and temporary-to-full-time jobs. We offer job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. Our staffing managers connect with more than 100,000 hiring managers in North America every single week. In addition to free job search services, we provide access to free online skills training and a competitive benefits and compensation package.

Our parent company, Robert Half, once again was named to FORTUNE® magazine's list of "World's Most Admired Companies." (March 17, 2014).
OfficeTeam is an Equal Opportunity Employer.

Apply for this job now or contact us today at 1.800.804.8367 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Job Snapshot

Other Pay DOE
Employment Type Seasonal/Temp
Job Type Admin - Clerical, Customer Service, Legal
Education Not Specified
Experience Not Specified
Manages Others Not Specified
Industry Employment - Recruiting - Staffing
Required Travel Not Specified
Job ID 00390-136963
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Front Desk Coordinator

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