National IPA’s contract management activities are fundamental to its success. As a cooperative purchasing organization serving government agencies, educational institutions and non-profit organizations, National IPA offers publicly awarded contracts to participating agencies based on aggregate volume. All supplier agreements are established through collaboration with a “Principal Procurement Agency” that serves as the contracting agency and which holds the underlying purchasing agreement with each supplier. National IPA assists the contracting agency with market research, technical writing, evaluations of supplier responses to solicitations, and administration of resulting contracts. The success of National IPA is dependent on the value of the supplier agreements in the portfolio as measured by related purchases among participating agencies. Developing a broad portfolio of agreements and focusing on the value to the participating agencies for each of these agreements, are the primary goals of the Contract Manager.
Responsibilities will include but not be limited to:
The Contract Manager will have an integral role in working with the Principal Procurement Agencies that serve as the contracting agencies to develop and execute resulting contracts that are made available to Participating Agencies. This will involve working with a team to develop an overall contracting plan for the company, researching each product and service area to obtain market intelligence, interactive engagement with procurement staffs at Principal Procurement Agencies to achieve contracting results in a timely manner, technical writing of requests for proposals and specifications, review and analysis of supplier responses and contract modifications, financial analysis, and contract administration tasks such as document management, business reviews, etc.
Given the diverse nature of the product categories represented by National IPA, the position requires having a working, but not necessarily expert, knowledge of many product areas is vital to the success of the position.
a close working relationship with the Account Management team, who are responsible for revenue attainment, will be necessary to ensure that the contract portfolio delivers recognized value to the Participating Agencies. Likewise, the Contract Manager will work closely with the Marketing teams to ensure that contracted supplier partners are supportive of the company’s marketing programs and that contract information is packaged for use by the marketing and account management teams.
Progressive experience in the public sector as a buyer or contract officer required. 3-5 years’ experience is preferred.
Direct experience in facilitating best-value Request for Proposal process that includes supplier discussions and contract negotiation required.
Proven track record of ability to manage a contracting department or set of categories preferred.
Experience prioritizing commodity areas, research, and strategy formulation which lead to executed agreements.
Experience must include effective rollout and administration of executed agreements.
Must be able to develop strong supplier relations for active performance management of supplier base.
Bachelor’s degree preferred.
Excellent business writing and verbal communication skills are required, as well as presentation skills and speaking in front of large groups
Certifications such as Certified Professional in Supply Management, Certified Purchasing Manager, Certified Professional Public Officer, and Certified Professional Public Buyer are preferred.
Financial analysis skills and ability to compile and analyze data, and organize and write reports preferred.
Strong computer skills are required and include proficiency in Adobe and Microsoft Office applications.
Must have strong interpersonal and social skills to develop long-term business relationships with customers.
Travel is expected to be short duration trips and will average approximately two trips per month. Most travel will be conducted during the workweek versus weekends; however some weekend business travel may be required.
National Intergovernmental Purchasing Alliance (National IPA), a Provista company, is a Cooperative Purchasing Organization serving the public and non-profit market sectors. The National IPA was established through a collaborative effort of public agencies across the United States with the specific purpose of reducing procurement costs by leveraging group volume. National IPA aggregates purchasing volume of participating public agencies across the country in order to receive larger volume discounts from suppliers. There are over 35,000 public and non-profit agencies nationwide that participate in the National IPA cooperative purchasing program. www.nationalipa.org
Equal Opportunity Employer Females/Minorities/Veterans/Individuals with Disabilities
The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.