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Administrative Assistant

Administrative Assistant

Job Description

At Loftin Equipment, we believe in power as a certainty in an uncertain world. We provide engine and generator solutions for life’s power needs. At Loftin Equipment, you’ll find passionate people who deliver uncompromising customer focus, and dedication to excellence, premium quality products, and continued reinvestment for what’s next.

We are a Premier Distributor for Kohler Power and have been in the business of selling and servicing generators, engines, pumps and related outdoor power and commercial equipment since 1977. As a company, our customers include industrial facilities, manufacturing facilities, hospital and healthcare facilities, data centers, retail centers and municipalities.

Our corporate office is located in Phoenix, AZ, and we have seven branches offering service, sales, rentals and parts in Las Vegas, NV, Austin, TX, Dallas, TX, Houston, TX, San Antonio, TX, San Bernardino, CA, and Lakeside, CA. We also have a network of dealers that allows us to provide service and support throughout the states of Arizona, Nevada, New Mexico, Oklahoma and Texas. To learn more about us, please visit:

We pride ourselves on the talented individuals that have built our successful team. It is because of this great team that we are experiencing growth and continue to seek exceptional talent. We value and reward ambition, resourcefulness and innovation.

Administrative Assistant


It’s said there is no second chance to make a first impression. In this visible role, the dedicated and detail-oriented professional we seek will utilize their skills and talents to perform clerical and administrative functions. But this job is about more than answering phones and being friendly; your initiative and organizational skills will keep us running at top performance, while your enthusiasm and ideas will shape the environment in which we all work.

What you’ll be doing:

General Administration

  • Pick up, sort and distribute mail delivered to Phoenix Corporate office and PO boxes daily
  • Coordinate shipments from the Phoenix Corporate office
  • Greet visitors and answer general phones calls to the Phoenix Corporate office
  • Maintain conference, supply and break rooms
  • Coordinate Corporate office supply orders

Cash Receipts 

  • Prepare and process daily check and cash deposits
  • Post daily receipts to customer accounts
  • Post daily ACH payments to customer accounts
  • Process credit card payments/refunds

Customer Accounts

  • Create new customer accounts
  • Maintain customer records
  • Initiate customer credit application processing
  • Maintain customer tax exemption/resale certificates

Human Resources

  • Coordinate new employee onboarding with Insperity
  • Assist Director of Finance with personnel file maintenance

Special Projects

  • Perform duties as assigned 

Job Requirements

What you bring to the table:

Our ideal candidate will possess the following abilities, attributes, experience and skills:

  • Associate's degree or 6 months to 1 year related experience and/or training
  • Proficiency with Microsoft Office including Word, Excel, Access, Outlook, Internet Explorer; experience Dynamics GP or other accounting software experience preferred
  • Strong customer service and communication skills
  • Ability to work independently or with a team
  • Ability to prioritize and provide professionalism during high pressure circumstances

What’s in it for you:

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, depending on experience, and extensive benefits package including paid time off, medical, dental and vision benefits, a 401K program, tuition reimbursement and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.


To Apply:

To respond to this opportunity:


Job Snapshot

Employment Type Full-Time
Job Type Other, Finance
Education Not Specified
Experience Not Specified
Manages Others Not Specified
Industry Industrial
Required Travel Not Specified
Job ID 808805
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Administrative Assistant

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