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Accounts Payable Accountant

Accounts Payable Accountant

Job Description

The Accounts Payable Accountant - Accounts Payable supports the Finance department with general accounting, reconciliation and administrative duties; performs all accounts payable duties; and assists with audit preparation and support. This position works under the supervision of the Assistant Controller.

Essential Functions:

1. Manage all aspects of the accounts payable process in accordance with Agency policies; maintain vendor relationships and files, code invoices for accurate general ledger expense account posting, enter invoices into general ledger, process and mail weekly checks, resolve all vendor disagreements, dispute late penalties and fees, and reconcile vendor accounts.

2. Prepare journal entries and maintain account reconciliations as part of the monthly close process, including:
a. Accounts payable accrual
b. Prepaid expenses
c. Deposits
d. Other balance sheet accounts

3. Proactively maintain and follow-up on open purchase orders.

4. Actively participate in enhancements to the accounts payable process; suggest and implement best practices to improve controls and efficiencies.

5. Maintain all 1099 vendor documentation and prepare annual Form 1099 submissions.

6. Maintain approved vendor listing, including new vendor forms and documentation.

7. Maintain the Agency’s corporate card expense reports including:
• tracking of monthly expense reports
• reviewing cardholder expense reports for accurate coding
• running reports from online expense reporting portal, preparing and uploading monthly journal entries

8. Track and analyze expenses; monitor account balances to ensure accuracy.

9. Monitor and review monthly health center petty cash reconciliations.

10. Review and reconcile daily cash receipts from all health centers.

11. Through these activities demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.

Job Requirements

Other Responsibilities:

1. Perform support functions for the Finance Department including journal entry preparation, filing, faxing, data entry, and general reporting as requested.

2. Track and analyze expenses for capital projects and grants as needed.

3. Assist in analyzing and investigating budget to actual variances as needed.

4. Assist in the preparation of audit schedules for outside auditors.

5. Work with finance management to assess best practices and create documented procedures.

6. Ensure compliance with accounting deadlines.

7. Perform account analysis as needed.

8. Other duties as assigned.

Education: Graduation from an accredited college or university with a bachelor’s degree in accounting is required.

Experience: One to three years of general accounting and accounts payable experience required.

Professional Qualities: Proficient in Microsoft products including Word, Excel, PowerPoint, and Outlook is required, and knowledge of NetSuite preferred.

Comprehensive understanding of accounting procedures, experience and demonstrated abilities for working in a fast paced, multi-cultural setting. Strong organizational skills, accurate, and detail-oriented. Ability to work well both independently and with others and to respond sensitively to clients, staff, and volunteers.

Job Snapshot

Base Pay $14.00 - $16.00 /Hour
Employment Type Full-Time
Job Type Accounting, Finance
Education 4 Year Degree
Experience Not Specified
Manages Others Not Specified
Industry Hospitality
Required Travel Not Specified
Job ID CJ130
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Accounts Payable Accountant

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