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Administrative Assistant

Administrative Assistant

Job Description

Since 1885, the Texas Bankers Association (TBA) has been working to create a dynamic and profitable environment for Texas banks. This environment has provided a healthy atmosphere for the industry, as well as resources and services to benefit bank employees. Our mission is to 'meet the growing needs of our members with education, information and advocacy.' TBA members benefit from legislative advocacy, a variety of educational offerings ranging from webinars to week-long schools and several publications designed to keep bankers informed of trends, legislation, regulatory matters and others. We are truly a one of kind organization representing all of Texas’ banking institutions.


Administrative Assistant

We are seeking a mature and seasoned professional to join our team. We will rely on your professional acumen to assist in the day-to-day operation of the Professional Development Department pertaining to all programs and products. Additional responsibilities will include but are not limited to:

  • Answer incoming calls from membership needing information on Professional Development programs
  • Compose, type, and proofread correspondence, minutes, reports, surveys and other documents
  • Set up and maintain filing system
  • Assist with travel arrangements for education staff and speakers when necessary
  • Register individuals (utilizing iMIS database) for schools and seminars
  • Assist with all materials for on-site educational events
  • Acts as switchboard backup on a rotating basis with other staff people
  • Make all badges for PD live events and TBA Convention
  • Assist with Professional Development’s organization of all needed supplies for live events
  • Assist with the set-up of meetings in the board room when Professional Development has meetings in the building

Live Events:

  • Responsible for closing out attendance records for all live programs and mailing materials to paid no-shows.
  • Maintain program reports
  • Apply for and track all CEU and other credit for all programs
  • Load PowerPoint presentations on laptop


  • Updating PD program info in database
  • Monitor changes on the PD Overview page on the website
  • Getting webinar brochures ready for production, put on ftp site, and putting the brochures on the provider’s Admin site, and notifying the state associations.
  • Proofing brochures and email marketing (links, attachments, formatting)
  • Check competitors’ programs monthly
  • Enter prospects and flag in iMIS for all programs


  • Monthly webinar accounting and check requests
  • Solicit webinar materials from speakers and send them on to the webinar provider
  • Evaluation monitoring on webinars
  • Webinar activity entered in iMIS
  • Archive webinars to hard drive

Job Requirements


  • High school diploma; some college preferred

Skill Requirements: 

The position requires the ability to:

  • Organize and execute details
  • Plan, prioritize, and execute workloads
  • Follow directions and work without supervision when necessary
  • Communicate ideas and work-related needs both orally and in writing
  • Be flexible and to handle several tasks/projects/ideas at the same time
  • Typing for accuracy, word processing, telephone skills, listening skills

Other skills are:

  • Computer skills including word processing, data base concepts, data entry, spreadsheet
  • iMIS database experience preferred
  • Proofreading
  • Analytical thinking
  • Planning
  • Customer service orientation
  • Math skills
  • Ability to organize and prioritize several projects at one time
  • Good business knowledge
  • Knowledge of the banking industry

Relevant Experience:   Three years clerical experience in a professional environment with a minimum of one year at the administrative assistant level. Customer service experience.  Computer training including database entry, word processing, spreadsheet, desktop publishing, minute taking.



We value our employees’ time and efforts. In return for your hard work and dedication, we offer a competitive salary, commensurate with experience, and an extensive benefits program including company paid health insurance (including prescription drug and vision), dental insurance, basic life insurance, short and long-term disability, a 401K plan with company match and medical flexible spending account. 

To Apply:

To respond to this opportunity, please provide current resume and salary requirements to: 


Job Snapshot

Employment Type Full-Time
Job Type Admin - Clerical, Customer Service, General Business
Education High School
Experience Not Specified
Manages Others Not Specified
Industry Banking - Financial Services, Consulting, Other Great Industries
Required Travel Not Specified
Job ID 819409
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Administrative Assistant

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