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Administrative Assistant

Administrative Assistant

Job Description

Key Responsibilities:

  • Maintain Outlook calendar and ensure specific issues are scheduled for follow-up.
  • Coordinate meetings, prepare agendas, reserve and set up facilities.
  • Complete expense reports ensuring appropriate documentation is collected and processed.
  • Secure and coordinate travel arrangements.
  • Review and route incoming mail, respond as appropriate.
  • Process letters, memos, faxes and other documents.
  • Coordinate conference calls.
  • Compose confidential correspondence and reports in a timely manner.
  • Develop and maintain various spreadsheets and databases, independently determining the organization of data and desired results.
  • Represent the Executive in a positive, supportive, professional manner to management, vendors, and visitors.
  • Act as a liaison between the Executive and other teams and individuals.
  • Greet scheduled visitors and conduct to appropriate area or person as needed.
  • Screen calls, take messages and return phone calls, as appropriate.
  • Other projects as assigned.

Total education, vocational training and experience: 

  • Advanced skills in Microsoft Word, Excel, Outlook, and PowerPoint are a must.
  • Experience in writing reports and business correspondence.
  • Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.
  • A minimum of 5 years relevant professional experience is required.
  • Bachelor’s Degree Preferred
  • High School Diploma Required

Position Reports to:

VP or SVP

PI80737991

Job Requirements

 

Job Snapshot

Employment Type Full-Time
Job Type Health Care
Education High School
Experience Not Specified
Manages Others Not Specified
Industry Healthcare - Health Services
Required Travel Not Specified
Job ID 10300-910
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Administrative Assistant


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