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Job Overview
Job Title: HR Generalist-Medical Compliance
Company: Ultimate Staffing Services
Location: Los Altos Hills, CA 94022 (map it!Map it!)
Employee Type: Contractor
Job Type: Human Resources
Manages Others: Not Specified
Education: Not Specified
Base Pay: N/A
Other Pay: N/A
Contact: Not Available
Email: Send Email Now

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Job Description

  • Initiates the volunteer personnel tracking system and program files to ensure compliance with standards, regulations, policies and procedures; documents.  This includes creating a new resource in Allscripts for each new volunteer.  They will need to learn which health and auto information is needed for each type of volunteer, create the resource page in Allscripts, and enter the data. The data needs to be updated annually or periodically when the test or insurance expires.
  • Follow up with contracted clinics for volunteer hiring & renewal health screening results which means working with Kaiser to obtain titer, TB test, and other screened/ tested health information. Schedule tests with Kaiser and US Healthworks.
  • Enters all compliance-related information into volunteer’s Allscripts files
  • Initiates monthly compliance reports and sends follow up documentation to volunteers for completion which can include creating reports from Allscripts and notifying management and volunteers when compliances are due.
  • Assesses for appropriate volunteer performance through regular contacts with volunteers and their assigned supervisors, problem solving and annual performance reviews; monitors volunteer personnel for timely return of time activity logs and follow through on assignment.
  • Places and maintains ongoing and special recruitment ads on various approved websites.
  • Coordinates volunteers for special events and projects; interfaces with Community Relations, the Foundation and other programs in meeting the volunteer needs for events and projects.
  • Prepares the volunteer schedule and other information for matching purposes and enters data into computerized database for volunteer match process; coordinates on-the-job training with project/task supervisors.
  • Delegates office-based assignments to volunteers as appropriate.
  • Coordinates the selection process of volunteers, including the pre-screening interview of potential volunteers; sending application packets; arranging for preliminary acceptance into the program and scheduling for information and training sessions. 



Job Requirements

  1. Medical compliances understanding: 
    1. knowledge of and ability to read TB test results
    2. knowledge of and ability to read blood work tests such as titers for vaccines (smallpox, chickenpox, measles, mumps, rubella, whooping cough)
  2. Medical record systems experience, i.e., Allscripts
  3. Event planning:
    1. need more experience that just being part of the team and supporting the event the day of, but someone who scheduled, invited participants, arranged logistics and food for the event
  4. Recruiting-posting of open requisitions, applicant tracking, interview scheduling.



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About Us
Ultimate Staffing Services
Experienced, but too busy for a thorough job hunt?, or
Just starting your career and you can’t get your foot in the door?

Ultimate Staffing is the company you want to contact to connect with businesses that trust us to recruit the best and brightest for them.

Yes, the companies we work with pay us to find you, because we have a reputation for finding the best, which means you do not pay for our service and support.

Yes, partnering with us means we can help locate a position within your desired salary range and at a company with the work environment you seek.

Yes, you can continue your own job search while we send you to interviews with our clients.

And yes, if you’d like a flexible schedule and variety, we also place General Office and Administrative professionals on short-term assignments to fill in for maternity and sick leave. These temporary assignments can help get experience on your resume or allow you to work on-and-off when you choose.

Ultimate Staffing Services is a full service, privately-held staffing company that some of the most prestigious companies in the nation work with in order to recruit and hire the very best office professionals. We invite you to read about our commitment to making life better for the people we serve by visiting our website at www.ultimatestaffing.com.


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