Company Overview

Consulate Health Care is one of the nation’s leading providers of Senior Health Care Services. Operating more than 190 centers nationwide, we offer services ranging from short-term transitional care to Alzheimer’s and dementia care.

Since our formation in in 1997, our mission remains “Providing Service With Our Hearts and Hands”, which guides us in everything we do. Our short-term rehabilitation and skilled nursing services help patients recover from illness, injury or medical procedure, and return to a self-sufficient lifestyle, and our assisted and independent Living services provide an engaging, community-oriented experience for our residents.

Our employees are the driving force behind our success in meeting our most important mission. We offer more than just a job – we offer rewarding careers- to those who share our unwavering commitment to helping others and to our Core Values of: Compassion, Honesty, Respect, Integrity and Passion.


Business Office Manager
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Job Description

Purpose of Your Job Position

 

As a Consulate Health Care Business Office Manager I, you are entrusted with the responsibility of caring for our residents, families, coworkers,

visitors and all others; as well as demonstrating in all interactions, Consulate Health Care’s five core values of Compassion,

Honesty, Integrity, Respect and Passion. The primary purpose of your job position is to assist in the day-to-day accounting functions of the

facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as

may be directed by the Executive Director. You are entrusted to provide innovative, responsible healthcare with the creation and

implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.

 

Job Functions

 

As Business Office Manager I, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out

your assigned duties. May oversee Business Office Coordinator and Customer Service Representative This job description does not list all

the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your

performance of the tasks listed in this job description. The employer has the right to revise this job description at any time, for any reason.


Duties and Responsibilities

1. Assist in implementing the day-to-day functions of the accounting department.

2. Bill all Medicaid on the first business day of the month.

3. Bill all new Medicaid approvals within 24 hours of receipt of the approval letter.

4. Invoice HMO within 48 hours of discharging a resident.

5. Invoice HMO on all residents, in-house at the end of the month, by the third business day of the next month.

6. Invoice all co-insurance within 48 hours of receiving a remittance from Medicare.

7. Make follow up calls on a weekly basis to insurance and private balances.

8. Report Medicaid pending every Friday by 2:00 PM, where appropriate.

9. Report cash collections by Friday at 2:00 PM, where appropriate.

10. Post all cash on a daily basis.

11. Post pharmacy key occurrence codes monthly.

12. Implement written policies and procedures that govern the accounting functions of the facility.

13. Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility.

14. Assist in standardizing the methods in which work will be accomplished.

15. Over sees the following:

a. Maintenance of open packing slips and purchase order files.

b. Matching invoices to packing slips and purchase orders.

c. Process and verify payment of invoices on a timely basis

d. Verification of invoices received for quantity, unit price, extensions, and discounts.

e. Make written reports to the Executive Director on invoices received that do not match purchase orders.

f. Forward invoices to appropriate department personnel for approval for payment.

g. Code invoices with appropriate chart of account number to ensure that expenses are distributed to the correct expense

account.

h. Preparation of invoices for keypunching.

i. Verification of voucher reports, remittance advices, check and journals for the accuracy of each report.

j. Attach original invoice to duplicate copy/canceled check for permanent record.

k. Send checks and maintains a file of paid invoices.



Job Requirements

Education
Must possess, as a minimum, a high-school diploma or its equivalent. Two-year degree preferred.
Experience
Must have, as a minimum, one (1) year experience in bookkeeping or accounting practices. Experience in health care accounting preferred
but not required.
Specific Requirements
Must be able to read, write, speak, and understand the English language and possess good communication skills.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the
general public.
Must be able to type 45 words per minute, and use a 10-key calculator.
Must possess the ability to work harmoniously with other personnel.
Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc.,
that are necessary for providing sound accounting techniques.
Must be able to understand and carry out written and oral instructions.
Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on
whatever maturity level at which they are currently functioning.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
Must be knowledgeable of computers, data entry/retrieval, output, etc.
Must possess the ability to examine and verify financial documents and reports.
Must be able to prepare financial and other records in a systematic, neat, and legible manner.
Must not pose a direct threat to the health or safety of other individuals in the workplace.




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Job Overview
Company: Consulate Health Care
Base Pay: N/A
Other Pay: N/A
Employee Type: Full-Time
Industry: Healthcare - Health Services
Accounting - Finance
Manages Others: Yes
Job Type: Admin - Clerical
Health Care
Human Resources
Required Education: High School
Required Experience: At least 5 year(s)
Required Travel: Not Specified
Relocation Covered: No
Reference ID: Not Available
Location: Kissimmee, FL (map it!Map it!)
Email: Send Email Now
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  • Business Office Manager @ Consulate Health Care