Admissions Coordinator (RWW)
ResCare | Sacramento, CA 95815 (map it!Map it!) | 9/13/2014

Summary:  Coordinate referral process from initial referral through admission.  Functions as primary contact for all admission-related activities and communications, both internally as well as with external customers to ensure smooth transition of client from referral source to Rehab Without Walls.

Essential Duties and Responsibilities:   Initial point of contact for referrals: gathers relevant data, identifies clinical needs, and completes Referral Intake Sheet.  Communicates with Admissions Manager to determine appropriateness of referral.  Verifies benefits and discusses any potential issues with Admissions Manager and/or DCM.  Staffs cases with appropriate team members, with input from Admissions Manager and/or DCM as needed.  Works closely with Admissions Manager/Pre-Admission Screeners to set up Pre-Admission Screen and initiates contact with funding source to begin authorization process.  Keeps referral sources updated with status of staffing and authorizations, as appropriate.  Works closely with Admissions Manager to prioritize referrals and pending admissions for timely processing and follow up.  Once PAS is complete, distributes to payor and any other required parties for authorization purposes and follows up as needed to ensure timely review and processing of authorizations.  Obtains initial authorizations for services with assistance of Admissions Manager, as needed.  Completes insurance verification forms with this information; generates and sends authorization confirmation letters to funding sources.  Follows up as needed with all involved parties (both internal and external) to assure adequate communication of clinical information and financial status, as well as pending authorizations and start of care dates.  Completes all startup paperwork and distributes accordingly, including preparation of clinical packets for team.  Obtains therapists' treatment schedules and schedules initial team teleconference.  Coordinates case openings with CCs, including identifying missing information or clarification needs for CC to address at case opening.  Ensures physician orders are obtained prior to start of services.  Maintains referral log.  Maintains contract binders.  Works in conjunction with DCM to maintain weekly staffing logs, monitor therapists' availability/vacations and identify current staffing trends and needs for recruitment purposes.  Assists with miscellaneous office tasks as needed including answering phones, maintaining forms files, creation of Home Binders, and other projects as identified by ED/DCM.



  • AA degree or college degree, or the equivalent.  Broad knowledge of medical team, computer skills (Word, Excel, Outlook)
  • Good organizational and communication skills and the ability to function with minimal supervision.


Employment Type: Full-Time
Base Pay: N/A
Other Pay: N/A
Industry: Healthcare - Health Services
Education: Not Specified
Experience: Not Specified
Manages Others: Not Specified
Relocation: Not Specified
Required Travel: Not Specified
Job ID: 37791748960-23489490695
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Founded in 1974 and headquartered in Louisville, Kentucky, ResCare is a one-of-a-kind human services company where you can find your place helping people from every walk of life reach their highest level of independence.

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