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Materials Manager - Mercy General
Dignity Health - Mercy Sacramento • Sacramento, CA (map it!Map it!) • 9/3/2014
JOB DESCRIPTION

Job Summary:

The Materials Manager will function in a support role for Dignity Health local facility area hospital leadership teams, system offices, and Dignity Health Medical Foundation. The incumbent is responsible for a variety of tasks that lead to a high level of customer satisfaction in the most cost-effective manner; including management of warehouse, receiving, par management,inventory management, mailroom and printshop. Manage strategic initiatives as assigned to improve operations, product quality and cost savings. Assists in the product standardization efforts and monitors compliance to contracts. Responsible for employee counseling, job evaluations and performance appraisals in coordination with the Service are Director and local leadership.

Mission:
Dignity Health and Sponsoring congregations are committed to furthering the healing ministry of Jesus. Resources are dedicated to: delivering compassionate, high-quality, affordable health services; serving and advocating for our sisters and brothers who are poor and disenfranchised; and collaborating with others in the community to improve the quality of life.

Responsibilities:
†Meets routinely with members of hospital, system office and Dignity Health Medical Foundations operations and leadership teams to support daily operations, expansion and other strategies and initiatives.
†Materials Management single point of contact for local facility teams. Engages additional support as required from the Service Area Director; Supply &Service Resource Management; and Purchasing Services Center to resolve contracting conflicts for clinical and non-clinical initiatives.
†Supports leadership teams to develop capital and CIP budgets. Particpates in project teams as required, to ensure the successful completion of all projects.
†Coordinates and negotiates local contracts with suppliers in order to ensure best pricing, delivery and other related terms and conditions, sends local contracts to SSRM.
†Manages supplier relationships and ensures supplier compliance in terms of Vendormate, contracts and other facility specific requirements.
†Coordinates Legal review of local contracts.
†Prepares and submits capital and CIP Lawson requisitions and supporting documentation for submittal to the Purchasing Services Center. Communicates special handling, delivery or purchase order requirements.
†Identifies additional cost reduction initiatives for the leadership teams, suggest implementation strategies.
†Attends all required meetings, prepares necessary documentation, bridge plans, savings or other required information.
†Reviews new product requests to ensure regulatory and system compliance requirements. Suggests alternatives and other cost reduction initiatives.
†Collaborates with clinicians to implement new standards for medical supplies and equipment.
†Coordinates product conversions with clinical leadership, other major stakeholders and ensures that product master files are updated.
†Works collaborately with Lawson System Administrotors to ensure system master file accuracy and reporting.
†Works collaboratively with peers to plan and implement service area wide initiatives.
†Works in conjunction with local Central Supply teams to incorporate best practices for supply logistics. Measure and reports performance improvement.
†Prepares special reports or metrics not provided by system offices which the leadership teams can utilize to achieve local goals and objectives relating to Supply Chain activities.
†Updates and performs quarterly audits of hospital consignment agreements. Ensures compliance with Lawson system requirements as well as external audits.
†Supports local Risk Management to ensure that product and equipment recall notices are verified and effected product removed from inventories. Assists local staff to ensure compliance with ECRI recall documentation.

Reporting Relationship:
This position has responsibility for: Receiving, Warehouse, Mailroom, and Print Shop staff.

Specifications:

Experience

Minimum Required: Five (5) years experience as a buyer within a multi facility healthcare organization with two (2) years experience having responsibility for supporting surgical departments and capital equipment purchases.

Preferred/Desired: Experience in the procurement of physician preference items. Experience in a customer service oriented team environment supporting facilities with Construction in Progress (CIP).

Education

Minimum Required: High School Diploma with eight (8) years purchasing experience including two (2) years experience supporting surgical departments and capital equipment purchases or Associate's degree with five (5) years purchasing experience including two (2) years experience supporting surgical departments and capital equipment purchases.

Preferred/Desired: Bachelor's degree in Business or related field. Certification as a purchasing agent from a nationally recognized organization. Certified training related to capital equipment, CIP or surgery procurement and operations.

Special Knowledge, Skills, Abilities

Sound customer service techniques and practices, ability to communicate in a professional and articulate manner with internal and external partners at all levels both verbal and written, remain calm and courteous while handling problems, knowledge of Materials Management operations, Lawson system experience, follow established procedures, proficiency in Word and Excel. Understanding of surgical department and hospital operations, patient and physician requirements for positive outcomes. Detail oriented in identifying equipment specifications, evaluating and procuring capital equipment.

Requires travel to attend meetings at facilities as deemed necessary by purchasing manager. Could be up to 20 %







About Dignity Health
Dignity Health, one of the nation's five largest health care systems, is a 21-state network of nearly 9,000 physicians, 55,000 employees, and more than 380 care centers, including hospitals, urgent and occupational care, imaging centers, home health, and primary care clinics. Headquartered in San Francisco, Dignity Health is dedicated to providing compassionate, high-quality and affordable patient-centered care with special attention to the poor and underserved. In 2013, Dignity Health provided nearly $1.7 billion in charitable care and services. For more information, please visit our website at www.dignityhealth.org. You can also follow us on Twitter and Facebook.

JOB REQUIREMENTS

Job Summary:

The Materials Manager will function in a support role for Dignity Health local facility area hospital leadership teams, system offices, and Dignity Health Medical Foundation. The incumbent is responsible for a variety of tasks that lead to a high level of customer satisfaction in the most cost-effective manner; including management of warehouse, receiving, par management,inventory management, mailroom and printshop. Manage strategic initiatives as assigned to improve operations, product quality and cost savings. Assists in the product standardization efforts and monitors compliance to contracts. Responsible for employee counseling, job evaluations and performance appraisals in coordination with the Service are Director and local leadership.

Mission:
Dignity Health and Sponsoring congregations are committed to furthering the healing ministry of Jesus. Resources are dedicated to: delivering compassionate, high-quality, affordable health services; serving and advocating for our sisters and brothers who are poor and disenfranchised; and collaborating with others in the community to improve the quality of life.

Responsibilities:
†Meets routinely with members of hospital, system office and Dignity Health Medical Foundations operations and leadership teams to support daily operations, expansion and other strategies and initiatives.
†Materials Management single point of contact for local facility teams. Engages additional support as required from the Service Area Director; Supply &Service Resource Management; and Purchasing Services Center to resolve contracting conflicts for clinical and non-clinical initiatives.
†Supports leadership teams to develop capital and CIP budgets. Particpates in project teams as required, to ensure the successful completion of all projects.
†Coordinates and negotiates local contracts with suppliers in order to ensure best pricing, delivery and other related terms and conditions, sends local contracts to SSRM.
†Manages supplier relationships and ensures supplier compliance in terms of Vendormate, contracts and other facility specific requirements.
†Coordinates Legal review of local contracts.
†Prepares and submits capital and CIP Lawson requisitions and supporting documentation for submittal to the Purchasing Services Center. Communicates special handling, delivery or purchase order requirements.
†Identifies additional cost reduction initiatives for the leadership teams, suggest implementation strategies.
†Attends all required meetings, prepares necessary documentation, bridge plans, savings or other required information.
†Reviews new product requests to ensure regulatory and system compliance requirements. Suggests alternatives and other cost reduction initiatives.
†Collaborates with clinicians to implement new standards for medical supplies and equipment.
†Coordinates product conversions with clinical leadership, other major stakeholders and ensures that product master files are updated.
†Works collaborately with Lawson System Administrotors to ensure system master file accuracy and reporting.
†Works collaboratively with peers to plan and implement service area wide initiatives.
†Works in conjunction with local Central Supply teams to incorporate best practices for supply logistics. Measure and reports performance improvement.
†Prepares special reports or metrics not provided by system offices which the leadership teams can utilize to achieve local goals and objectives relating to Supply Chain activities.
†Updates and performs quarterly audits of hospital consignment agreements. Ensures compliance with Lawson system requirements as well as external audits.
†Supports local Risk Management to ensure that product and equipment recall notices are verified and effected product removed from inventories. Assists local staff to ensure compliance with ECRI recall documentation.

Reporting Relationship:
This position has responsibility for: Receiving, Warehouse, Mailroom, and Print Shop staff.

Specifications:

Experience

Minimum Required: Five (5) years experience as a buyer within a multi facility healthcare organization with two (2) years experience having responsibility for supporting surgical departments and capital equipment purchases.

Preferred/Desired: Experience in the procurement of physician preference items. Experience in a customer service oriented team environment supporting facilities with Construction in Progress (CIP).

Education

Minimum Required: High School Diploma with eight (8) years purchasing experience including two (2) years experience supporting surgical departments and capital equipment purchases or Associate's degree with five (5) years purchasing experience including two (2) years experience supporting surgical departments and capital equipment purchases.

Preferred/Desired: Bachelor's degree in Business or related field. Certification as a purchasing agent from a nationally recognized organization. Certified training related to capital equipment, CIP or surgery procurement and operations.

Special Knowledge, Skills, Abilities

Sound customer service techniques and practices, ability to communicate in a professional and articulate manner with internal and external partners at all levels both verbal and written, remain calm and courteous while handling problems, knowledge of Materials Management operations, Lawson system experience, follow established procedures, proficiency in Word and Excel. Understanding of surgical department and hospital operations, patient and physician requirements for positive outcomes. Detail oriented in identifying equipment specifications, evaluating and procuring capital equipment.

Requires travel to attend meetings at facilities as deemed necessary by purchasing manager. Could be up to 20 %







About Dignity Health
Dignity Health, one of the nation's five largest health care systems, is a 21-state network of nearly 9,000 physicians, 55,000 employees, and more than 380 care centers, including hospitals, urgent and occupational care, imaging centers, home health, and primary care clinics. Headquartered in San Francisco, Dignity Health is dedicated to providing compassionate, high-quality and affordable patient-centered care with special attention to the poor and underserved. In 2013, Dignity Health provided nearly $1.7 billion in charitable care and services. For more information, please visit our website at www.dignityhealth.org. You can also follow us on Twitter and Facebook.

JOB SNAPSHOT
Employment Type: Full-Time
Base Pay: N/A
Other Pay: N/A
Industry: Healthcare - Health Services
Education: High School
Experience: Not Specified
Manages Others: Not Specified
Relocation: Not Specified
Required Travel: Not Specified
Job ID: 1400000990
COMPANY OVERVIEW

Hello human kindness
With a growing network of hospitals throughout Arizona, California and Nevada, Dignity Health offers a wide range of possibilities for career advancement and personal fulfillment. As ambassadors of humankindness, we see the opportunity to use our common humanity as a healing tool. If you share our passion for inspiring a stronger, healthier world, we invite you to explore our career opportunities. Learn More

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