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Personal Assistant to CEO
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Personal Assistant to CEO

99 Applications Submitted for this Position

Job Description

 

 Responsibilities may include, but are not limited to:

• Collaborate with the Executive Assistant to the Office of the CEO on schedules and initiatives; provide back-up assistant coverage to the CEO when required periodically.

• Coordinate travel arrangements for family trips (including flights, ground transportation, accommodations, and restaurant reservations).

• Maintain a log of ALL travel documentation (e.g., passports, global entry, frequent flyer miles, hotel memberships); prepare applications for renewals when necessary.

• Maintain an inventory of all personal vehicles including insurance, all necessary maintenance requirements and associated documentation. Keep record of personal licenses.

• Handle all personal/social administrative work including meeting/calendar coordination for both individuals, in collaboration with Executive Assistant. o Prepare personal correspondence including letters, emails and meeting notes.

 

• Assist with Doctor/Dentist appointments (keep historical logs and provide future appointment timelines). Process all benefits insurance claims.

• Plan and coordinate in-home receptions, dinners and other events (from arranging catering/staffing to ordering rentals and insuring proper inventory of supplies and set-up).

• Stay current on local and NYC restaurants and new venues for dinners and special events.

• Coordinate shopping for Holiday occasions, parties, and necessary household items: o Handle gift-giving arrangements (from gift selection, purchase, wrapping and delivery) for personal relationships and maintain historical log for future reference.

 

• Oversee maintenance of family properties and manage on-site repairs, security, inspections (e.g., Con Edison): o Create maintenance logs for all properties; keep track of apartment leases and oversee moves.

 

• Liaise w/household vendors (caretakers, etc.); coordinate special vendor relationships; manage pets (2 Goldens).

• Set up, maintain and stock home office (supplies, computer equipment); technical savviness a plus.

• Run errands (car required) and ad hoc projects as needed, e.g., contact management database clean-up, etc.

• Assist with Board of Director responsibilities.

• Research; e.g., non-profit organizations to socialize with family for their involvement.

Job Requirements

 

• Experience assisting a high-level executive in the financial services or other comparable industry.

• Extensive use of Outlook to deal with all scheduling, travel itineraries (considerable volume of complex domestic and international travel) and expense reports. Excel, PowerPoint and general internet skills are also required.

• Prudent and able to exercise uppermost discretion when dealing with confidential matters.

• Meticulous with detail and accuracy; a passion for organization and process.

• Strong sense of urgency and ability to be nimble and adaptive in fast-paced environment; a natural inclination to anticipate and create contingency plans.

• Strong communication skills and assertive personality that is effective in demanding CEO’s and a family member’s time when necessary.

• Ability to interact with a variety of people and use judgment to try to optimize outcomes.

• Ability to self-prioritize and work independently, yet ask for help when necessary; self-starter who enjoys finding ways to improve things without direction.

• Recognizes the value of both the small and large contributions made; no job is too small attitude.

• Upbeat demeanor and energy level that is required to work at full capacity throughout the day

 

 

Please understand due to the high volume of responses we can only contact those most qualified for the position.
Thank you for applying and we will be happy to contact you if any other appropriate jobs become available

 



Job Snapshot

Other Pay DOE plus bonus
Employment Type Full-Time
Job Type Admin - Clerical
Education 2 Year Degree
Experience At least 5 year(s)
Manages Others No
Relocation No
Industry Consulting
Required Travel None
Job ID 1-6453
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Personal Assistant to CEO


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