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Executive Administrative Assistant

Job Description

The Executive Administrative Assistant is responsible for providing specialized administrative support to the Executive and general support to the department staff (if necessary) to ensure smooth day-to-day operations. Responsibilities will include general office management including travel arrangements, expense reports, scheduling, calendaring, administrative support, office supplies procurement, and organizing and scheduling numerous events. In addition, this individual will be responsible for interfacing with senior management within the company as well as external customers and partners and other organizations. The EA is additionally in charge of organizing weekly, monthly and quarterly meetings; a majority of the work may be of a critical or confidential nature. Organization and attention to detail are crucial in reviewing and summarizing miscellaneous reports and documents; preparing background documents as necessary, preparing presentation materials, taking meeting minutes, and other duties as assigned. This person is required to exercise independent thinking and decision making to support department and executive level work, handle confidential information and maintain tact and diplomacy in all situations.


Job Requirements

The successful candidate will be team-oriented with the ability to work independently; must have strong interpersonal skills, both verbal and written, coupled with a flexible and supportive attitude and the ability to multi-task during challenging projects and changing priorities; they should have a professional appearance, ability to work well under pressure, be detail-oriented, and possess the ability to handle confidential information with discretion.


Candidates for this position must possess the following experience and capabilities:


-A Bachelor’s degree required.

-Experience in working with Senior Level Executives inside and outside the company.

-A high level of independence and initiative to resolve issues, with the ability to make recommendations for new procedures.

-Expert proficiency in Microsoft Outlook, Excel and PowerPoint.

-Exceptional verbal and written communication skills.

-Outstanding attention to detail.

-The ability to manage multiple tasks concurrently.

-Must be resourceful, with the ability to learn quickly and take on new challenges as they arise.

-Must be able to keep information confidential.

-The talent to work under tight deadlines and pressure in a composed manner.

-The expertise to communicate effectively and share knowledge with internal and external contacts at all levels.

-The ability to work efficiently with little supervision is essential.

-Expertise with project coordination is strongly recommended.

-A mature, positive attitude, the ability to maintain confidentiality, attention to detail,  and the desire to be helpful.


Job Snapshot

Employment Type Contractor
Job Type Admin - Clerical
Education 4 Year Degree
Experience Not Specified
Manages Others Not Specified
Industry Other Great Industries
Required Travel Not Specified
Job ID lsATR103599
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Executive Administrative Assistant

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