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Company Contact Info

  • Bohemia, NY 11716

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Administrative Assistant

Confidential • Bohemia, NY

Posted 7 days ago

Job Snapshot

Accounting - Finance, Construction
Construction, Accounting


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Job Description

Administrative Assistant - Immediate Position Available

Large commercial construction corporation with its accounting division located in Bohemia, NY:
Seeking a full-time administrative assistant to help keep a busy office organized.

Following is a brief overview of some of the job responsibilities.

  • Answer phones
  • Open and distribute mail, daily overnight packages
  • Document management including heavy copying, scanning and filing
  • Order and maintain office supplies
  • Preparation, boxing and retrieval of archive files to and from the storage facility
  • Assist Payroll with time card entry and preparation of Certified Payroll Reports
  • Subcontractor document management including verification, tracking and follow up for signed Subcontract Agreements, Purchase Orders, Change Orders, Insurance Certificates, Certified Payroll Reports, Lien Waivers and W-9 Forms
  • Distribute, track and maintain Project Safety Meeting documents
  • Track and update equipment hours and vehicle mileage
  • Various spreadsheets as directed
  • Executive assistant to the CFO

We are and Equal Opportunity Employer.  All candidates experienced with the above required qualifications should email their resume including salary requirements for consideration. 

Great Salary and Benefit Package.

Job Requirements

Candidate must be organized

Candidate must have good communication skills

Fluent knowledge of Microsoft Word, Excel and Outlook

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