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Company Contact Info
- Smithtown, NY
- Phone: 631-265-3800
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Administrative Assistants Open House...!!!
Posted 17 days ago
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Administrative Assistants * Office Support Staff
HW Staffing will be accepting walk in interviews Tuesday's - Fridays 10am - 3pm
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities
- answer, screen and transfer inbound phone calls
- receive and direct visitors and clients
- general clerical duties including photocopying, fax and mailing
- maintain electronic and hard copy filing system
- handle requests for information and data
- resolve administrative problems and inquiries
- prepare written responses to routine enquiries
- prepare and modify documents including correspondence, reports, drafts, memos and emails
- schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
- prepare agendas for meetings and prepare schedules
- record, compile, transcribe and distribute minutes of meetings
- coordinate and maintain records for staff, telephones, parking and petty cash
Education and Experience
- 2 years previous experience in an office setting
- computer skills and knowledge of Microsoft Office including intermediate Excel and Word
- knowledge of operation of standard office equipment.
- knowledge of clerical and administrative procedures and systems such as filing and record keeping
- knowledge of principles and practices of basic office management
- communication skills - written and verbal
- planning and organizing
- problem assessment and problem solving
- information gathering and information monitoring
- attention to detail and accuracy
- customer service orientation