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Administrative Assistants Open House...!!!

Smithtown, NY

Posted 17 days ago

Job Snapshot

Full-Time
$15.00 - $18.00 /Hour
Accounting - Finance, Biotechnology, Pharmaceutical
Admin - Clerical, Executive
23

Applicants

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Job Description

                                            Administrative Assistants * Office Support Staff

                                                          OPEN HOUSE...!!!!!!!

HW Staffing will be accepting walk in interviews Tuesday's - Fridays 10am - 3pm

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.


Main Job Tasks and Responsibilities

  • answer, screen and transfer inbound phone calls
  • receive and direct visitors and clients
  • general clerical duties including photocopying, fax and mailing
  • maintain electronic and hard copy filing system
  • handle requests for information and data
  • resolve administrative problems and inquiries
  • prepare written responses to routine enquiries
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • prepare agendas for meetings and prepare schedules
  • record, compile, transcribe and distribute minutes of meetings
  • coordinate and maintain records for staff, telephones, parking and petty cash

Job Requirements


Education and Experience

  • 2 years previous experience in an office setting
  • computer skills and knowledge of  Microsoft Office including intermediate Excel and Word
  • knowledge of operation of standard office equipment.
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management


Key Competencies

  • communication skills - written and verbal
  • planning and organizing
  • prioritizing
  • problem assessment and problem solving
  • information gathering and information monitoring
  • attention to detail and accuracy
  • flexibility
  • adaptability
  • customer service orientation
  • teamwork
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