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Company Contact Info

  • Santa Clara, CA
  • Atrium Staffing

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Administrative Assistant

Atrium Staffing • Santa Clara, CA

Posted 10 days ago

Job Snapshot

Full-Time
Degree - 4 Year Degree
$18.00 - $22.00 /Hour
Real Estate - Property Mgt
Admin - Clerical
2

Applicants

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Job Description





Our client is a leading commercial real estate firm focused on purchasing and managing high-quality buildings in select metropolitan markets. They are currently seeking an Administrative Assistant.

Salary/Hourly Rate: $18-$22/hr DOE

Type of Position: 6 months - Temp

Position Overview: The reliable, hardworking, and friendly Administrative Assistant will maintain the organization, administration, and work flow of day-to-day office activities of the management office while providing outstanding customer service to tenants, visitors, vendors, and clients.The Administrative Assistant will also be responsible for the following:

Responsibilities of the Administrative Assistant:

  • The Administrative Assistant will greet customers at the front office and answer and transfer a high volume of phone calls with the utmost customer service
  • Maintain lease and building files, property telephone lists, building contact lists, emergency information for both tenants and vendors
  • Prepare accounts payable invoices for approval, and distribute tenant memos, rent statements and newsletters
  • Process, maintain, and track certificates of insurance for vendors and tenants
  • Sort and distribute mail, orders and maintain office supply inventory
  • Coordinate visitor and vendor access
  • Prepare and distribute tenant welcome packages
  • Maintain a tidy office space

Qualifications:

  • Bachelor's Degree preferred
  • Ability to commit to the 6 month duration of the assignment
  • Minimum 1-4 years of administrative, reception, or Administrative Assistant experience
  • Excellent computer skills and proficiency with MS Outlook, Word, Excel and PowerPoint
  • Polished and professional demeanor with strong communication and interpersonal skills to interact with high level executives
  • Ability to multi-task and work independently with keen eye for detail

Education Requirements: Bachelor's Degree or Equivalent


Job Requirements

Qualifications:

Bachelor's Degree preferred
Ability to commit to the 6 month duration of the assignment
Minimum 1-4 years of administrative, reception, or Administrative Assistant experience
Excellent computer skills and proficiency with MS Outlook, Word, Excel and PowerPoint
Polished and professional demeanor with strong communication and interpersonal skills to interact with high level executives
Ability to multi-task and work independently with keen eye for detail

Education Requirements: Bachelor's Degree or Equivalent
Job ID: AtriumStaffing_48837
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