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  • Philadelphia, PA

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Production Project Manager

Wolters Kluwer • Philadelphia, PA

Posted 11 days ago

Job Snapshot

Degree - 4 Year Degree
Consulting, Computer Software, Printing - Publishing
Management, Strategy - Planning


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Job Description

The Production Project Manager is responsible for managing the quality of the print and online content, which includes copyediting and composition. PPMs are the main point of contact for internal and external customers, provide feedback to vendors, manage the schedule from submission to print and online deliveries, and monitor page budgets and other book metrics.


• Monitor manuscript delivery schedule, track outstanding manuscript and art, and work directly with product management staff to resolve problems. Liaison with design and editorial regarding special features and coordinate with design, comp, and editorial for sample pages.
• Survey launch materials for completeness before launch meeting; liaison with PDE regarding missing/incomplete items. Prepare vendor project guidelines/instructions and project purchase order. Send launch package and instructions to prepress vendor. Schedule and conduct vendor launch meeting.
• Determine scheduling requirements for project and provide scheduling guidelines to full-service vendor; monitor production schedule and report status of projects. Obtain and review full-service cost quotation; monitor production budget and costs; review and approve final invoice. Review and approve vendor project manager introductory letter to author. Review and approve production schedule.
• Manage vendor costs and production budget; engage with PDE and Production Manager when needed to obtain approval for significant cost increases. Review weekly title status reports from vendor to ensure that schedule milestones are being met; manage vendor performance. Communicate title-specific copy editing guidelines to prepress vendor. Review copy editing sample and provide feedback. Address vendor copy editing queries.
• Address vendor proofreading queries; review proofread file from vendor to ensure proofreading was completed. Transmit indexing requirements to vendor; as needed, review sample indexing if 1st edition; address queries and troubleshoot issues; monitor indexing schedule; and quality of final product.
• Keep Manufacturing, Editorial, and Production Manager apprised of changes to FTP dates, cost issues, and length changes.
• Approve final files for submission to printer. Review and approve final pdfs before transmitting to printer and review printer files on Insite.
• Troubleshoot production problems (e.g., length issues, art issues, excessive author alterations, cost issues); serve as liaison between outside vendor and in-house staff, including editorial, marketing, art and design, manufacturing, and software development staff. Keep Production Manager and PDE informed of significant issues.
• Evaluate work done by vendor, including documenting errors on vendor error log (to be set up) and address any issues with the vendor/ Evaluate and approve cost quotations and invoices.
• Assist Production Manager in testing vendor candidates and training new vendors to meet established standards of performance/ Monitor and report on-time delivery of files to conversion vendors and eBook distribution partners.
• Update high-level Production Services reports with status information about assigned titles, schedule/participate in/conduct regular meetings with vendors as needed to monitor performance and resolve performance issues.

Other Duties:

• Participates in training and rollout of new initiatives and procedures.
• Performs other duties as assigned by supervisor.

Job Requirements

Education: Bachelor’s Degree in English, Communications or similar discipline preferred, or equivalent experience required.

Required Experience:

3 - 5 years of book/journal publishing production experience required, preferably in the health sciences and/or textbook markets; experience in production of both print (books) and electronic products including:

• Experience managing prepress print and electronic vendors, including providing instruction in following approved production procedures
• Previous experience copy editing scientific or health sciences books or journals
• Experience supervising in-house or freelance copy editors
• Experience working with editorial personnel in executing product publishing plans, including creating detailed production schedules
• Previous experience in maintaining and analyzing project budgets
• Experience conducting business meetings
• Intermediate level skills with MS Word, Excel, Power Point and Outlook

Referred Experience:

• Familiarity with e-book formats desirable
• Previous experience managing offshore prepress vendors
• Experience using organization and analytical skills
• Experience managing a large number of projects concurrently
• Ability and previous experience utilizing prioritization skills
• Experience with business writing and editing skills
• Ability to communicate effectively orally and in writing

Travel Requirements:

• Minimal travel, 5% or less

About Wolters Kluwer

Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2016 annual revenues of €4.3 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide.

Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. Wolters Kluwer has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY).

For more information about our solutions and organization, visit, follow us on Twitter, Facebook, LinkedIn, and YouTube.

Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions, and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For any assistance with your application for this job opening, please call HR Source at (888) 495-4772 or email [Click Here to Email Your Resumé]. TTY is also available at (888) 495 4771.

Job ID: 17-16783
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