Administrative Assistant

Colliers Turley Martin Tucker’s (CTMT’s) objective is to be the industry’s foremost provider of commercial real estate services by servicing our clients’ long-term needs as their partners.  We listen to our clients’ needs and team our best talent from multiple disciplines to provide superior services.  We will support our personnel and our clients by continuous investments in research, information systems, technology, and training.  Creativity, integrity, dedication, and loyalty form the cornerstone of all we do.

CTMT is a dominant commercial real estate services firm in the United States. With $9.2 billion in annual transactions, more than 392 million square feet of space under management, CTMT's 2000+ professionals represent more than 20 specialties in the commercial real estate industry. CTMT has regional offices in Cincinnati, Columbus, Dayton, Indianapolis, Kansas City, Minneapolis/St. Paul, Nashville, and St. Louis with 58 branch offices. We also have management offices located in the Chicago and Tempe areas.  We offer a competitive salary and benefits package.  EOE.  For additional information about our company please visit our web site at www.ctmt.com. 

Responsibilities:

•   Provide exceptional customer service to tenants, clients, and contractors/vendors

•   Handle phone calls regarding various issues, dispatch maintenance personnel     as needed

•   Prepare and code invoices

•   Prepare and submit payroll information

        •   Make copies and distribute as necessary
        •   Mail, fax, and courier documents
        •   Set up and maintain files
        •   Type various correspondence and contracts
        •   Create and maintain spreadsheets for various reports
        •   Assist in reconciliation of monthly budget and variance report

            preparation
       •   Update departmental website
       •   Maintain monthly utility tracking spreadsheets
        •   Maintain contractor certificate of insurance documents

•  Order supplies

•  Other duties as assigned

The successful person will be very detailed, be able to handle multiple projects at any given time, extremely professional and VERY CUSTOMER SERVICE ORIENTED.  You must also have prior experience with Word and Excel.  A minimum of 2+ years of professional experience is required, and specific experience within Property Management and Commercial Real Estate is preferred. 

If you feel you meet the above requirements please e-mail your resume to [Click Here to Email Your Resumé].  Please note resumes will only be received via e-mail.  Resumes received via regular mail or facsimile will not be reviewed. 

No Phone Calls Please.