Finance/Office Manager

Finance/Office Manager needed for a small (approx 20 person) professional services firm located in downtown Chicago!  We are a highly entrepreneurial consulting organization that focuses on Strategic Talent Management, including executive-level assessment, coaching and development, and succession planning.  Duties include responsibility for all financial operations and general office management of the firm.  Reports directly to the managing partner.   Pay will correspond with experience level.  Includes a full benefits package.   Please email resumes to [Click Here to Email Your Resumé].  Only emailed resumes will be considered, please do not call the firm.

Accounting functions include but are not limited to: 

• Recording cash receipts
• Payables & receivables
• Tracking and reporting all expenses
• Payroll
• Liaison with external accounting firm
• Maintaining general ledger
• Month-end closings
• Preparing annual budget
• Analyzing and interpreting financial data and preparing financial reports, statements    and/or projections
• Ensuring that appropriate checks and balances are put into place for all financial transactions
• Collecting outstanding invoices from clients
• Creating policies and procedures in order to ensure adherence to financial rules
• Arranging financial protections as needed

Other responsibilities include, but are not limited to:

• Administering the human resources function of the firm, including 401K plan and group health insurance
• Overseeing a staff of 4 administrative professionals who assist with maintenance of accounts receivable and accounts payable
• Troubleshooting technology-related issues (e.g., PC problems, network issues, videoconferencing equipment failure, blackberry issues, website maintenance)
• Managing all vendor relationships and negotiating vendor contracts

Key skills/characteristics required:

• At least 5-7 years of highly relevant experience; professional services background preferred

• Strong business analytics, especially regarding trend analysis and fiscal management

• Exceptional communication skills; articulate; able to provide clear and cogent recommendations to partners

• Self-motivated and able to work well with minimal direction; comfortable with ambiguity

• Proactive; constantly working to improve internal processes

• Heavy workload; good at multi-tasking

• Bachelor's degree required

• Proficient in Quickbooks