Director of Business Administration

PRINCIPLE DUTIES AND RESPONSIBILITIES

• Accounts Payable-can process all aspects of the weekly a/p cycle

• Accounts Receivable-can process all aspects of the daily-weekly-monthly a/r cycle

• Collections-full understanding and follow up of all processe relating to collections-preventative measurements as well

• Payroll-can process all aspects of the bi-weekly payroll cycle
• P&L Management- needs to be capable of understanding the components of  an accrual basis financial statement and can locate variance explanations comparing actual revenue & expenditures to budgeted revenue & expenditures along with implementing an action plan to alleviate the variance going forward 

Human Resources

• Acts as initial point of contact for all HR related matters.

• Fields any associate relations matters and works in conjunction with the Executive Director on resolving issues.

• Interprets policies and procedures and communicates to all employees both proactively and in response to questions.

• Coaches managers on how to handle associate relations issues, to reward and recognize associates and to communicate policies and procedures.

• Oversees benefits management at community level, including managing the open enrollment process, ongoing benefits communication and benefits orientation for new hires.

• Maintains accurate associate files and employment records

• Administers the recruiting process for new hires, including searching and screening candidates, tracking applicants, checking references and producing offer letter.

• Coordinates all training for associates from enrollment and management approval to financial tracking.

•  Manages additional staff where appropriate

•  Ensures regulatory and legal compliance for all employment-related matters

•  Handles workers compensation administration for community.

The Director of Business Administration is responsible for supporting the Executive Director and management company with the financial/HR duties of the community.  S/he may manage other administrative associates and administrative functions such as reception.  This is a department manager role, and may require travel as appropriate (to home office, training courses, etc.)

EDUCATION/EXPERIENCE

• Associates degree-at minimum yet Bachelors degree preferred.

• 3 to 5 years progressive experience in office management is a must.

   

SKILLS AND ABILITIES

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• Knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook and Access) 

• Strong knowledge and familiarity with the Internet and its search tools.
• Strong organizational, oral and written communication skills
• Knowledge of Ultimate payroll systems.
• Knowledge of General Ledger and its financial functions(Income statements).
• Knowledge of office equipment and ability to trouble shoot problems.
•  Maintains general ledger, billing and payroll databases (vendors, etc.)