Human Resources Administrative Assistant

The Illinois CPA Society, a professional association of more than 24,000 members, seeks a skilled multi-tasker to provide administrative support for the Human Resource Director. Must be detail-oriented, able to work independently and with team, and see projects through to completion with little supervision.  Strong customer service skills, highly organized and MS Office proficiency required.  Degree with 1-2 yrs. related experience preferred.

Entry level position with excellent benefits package, 35 hour work week, professional modern business environment, 24/7 onsite fitness center, and located in the loop. Send resume and salary history to ICPAS, 550 W. Jackson, Ste. 900, Chgo, IL  60661, Attn: HR Director or email [Click Here to Email Your Resumé].  Be sure to include “HR Coordinator" in the subject line.  No phone calls please.  Look us up at http://www.icpas.org.

Primary Purpose:  To provide administrative support to the goals and objectives of the HR Department.

·        Ensure that timesheets are accurate and approved biweekly and train users of the online time clock system.

·        Perform customer service functions by answering employee requests and questions.

·        Assist with staff employee benefit open enrollment and meeting room setup.

·        Scanning, shredding, filing and other clerical functions related to employee benefit & HR information.

·        Monthly keying of payroll and benefit journal entries and reconcile benefits to the GL.

·        Maintains compliance with federal and state regulations concerning employment law postings.

·        Assist with recruitment process.

·        Assist with new hire orientation and staff training setup.

·        Update HR information on the Intranet. 

·        Assists with the probationary performance review process. Helps to monitor performance appraisal process.

·        Main contact for occasional office maintenance, carpet cleaning, repairs and minor issues relating to room temperature & light bulbs.

Qualifications would be equivalent to:

1.      College degree preferred with two years related HR office experience. Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

2.      Proficient with MS Office suite, specifically Microsoft Word, Excel, PowerPoint & Outlook.

3.      Ability to work on various projects simultaneously and meet multiple deadlines.

4.      Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully

5.      Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.

6.      Oral communication—the individual speaks clearly and appropriately in positive or negative situations.

7.      Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

8.      Planning/organizing—the individual is highly organized, prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

9.      Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

10.  Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

11.  Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

12.  Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly