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Administrative Supervisor

SRS Real Estate Partners

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Job Snapshot

Location:

Denver, CO 80202 ( map it!

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Employee Type:

Full-Time

Industry:

Real Estate - Property Mgt
Other Great Industries

Manages Others:

Yes

Job Type:

Real Estate
Admin - Clerical

Education:

4 Year Degree

Experience:

At least 5 year(s)

Relocation Covered:

Post Date:

11/4/2009

Contact Information

Ref ID:

AdmSupr-DEN

Description

POSITION BRIEF

The Administrative Supervisor is responsible for the financial reporting, administrative support and the execution of business policies and procedures within a brokerage office. Position will perform a variety of administrative, marketing & supervisory duties within a fast-paced environment.

GENERAL DUTIES

Financial:
- Prepare, monitor and maintain accurate internal financial reports
- Prepare and send invoices
  Monitor receivables and ensure collections are made in a timely manner
- Execute expense management and control consistent with company policy
  Assist with the preparation and management of the annual budget for the office
Administrative Support:
- Responsible for leadership and performance of the office support team
- Assist with recruiting and training support positions
  Provide formal supervision to staff personnel, as well as coaching
- Ensure real estate licenses are renewed in a timely manner
Business Procedures:
- Assist in the preparation of contracts and agreements
  Maintain and audit active and closed transaction files
- Ensure compliance with state and federal real estate regulations

OTHER RESPONSIBILITIES

Provide leadership to administrative team & support for commercial real estate brokers
Manage projects & tasks to completion
Create Excel, Word & PowerPoint documents
Compose/type general & confidential correspondence
Coordinate mapping, research & graphic design to successfully implement marketing for clients & properties (listing flyers, tour books, etc.)
Code A/P invoices; prepare, send & track invoices for commissions
Copy & assemble documents, correspondence and other material into final form
Manage property database, deal files, including filing correspondence, contracts, listings, etc.
Handle travel arrangements
Assist with outside messenger services, couriers, vendors, contractors & mail delivery
Miscellaneous duties as directed

Requirements

QUALIFICATIONS

Previous commercial real estate experience desired
Decision-making and problem solving ability
Project management experience
Excellent verbal and written communication skills
Knowledge of financial terms and principles

EDUCATION and EXPERIENCE

Bachelor’s degree (BA/BS) or equivalent experience
Advanced skills with MS Word, Excel and Powerpoint

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