Project Administrator - Engineering/Construction

Hunton Trane Services is currently seeking a Project Administrator to 

The Project Administrator is responsible for project set-up, document control, data entry, billing, contract monitoring and reporting, and administrative closeout of each project.  This position is required to closely interact with Project Managers, Engineers, etc to assist with the timely completion of each project. 

Essential Job Functions:

• Assign project control number, enter project data into database and create permanent job files, after approval by the sales manager.
• Maintain project files using information provided by sales, engineering and project management.
• Type, mail, fax, copy and e-mail project related correspondence.
• Composes and types memos, letters, and other routine correspondence.
• Reviews correspondence for correct grammar and punctuation.
• Maintains several customer databases in various types of Programs, along with financial related databases and reports.
• Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects.
• Enter and track material orders created by engineering.
• Process weekly timesheets for labor reporting and maintain accurate monthly report on vacations, time off, sick days, and personal time off for each Special Projects employee.
• Prepare monthly billings and credits based on project manager’s input and provide general manager with the total billing figure for the month.
• Track re-estimates and other Trane corporate documentation.
• Monitor and print monthly financial reports and bi-monthly project reports.
• Maintain essential contract documents for contractors and subcontractors.
• Other tasks related to the above items as required.

Education and Experience:

• Contracting knowledge and experience
• Three years experience in similar job and/or proven skills to perform the tasks required
• High school diploma

Special Skills:

• Must possess good communication skills (verbal and written).
• Must possess basic math skills.
• Must be proficient in Microsoft Excel, Word, PowerPoint, and Outlook
• Ability to carry out detailed tasks with written or oral instructions.
• High degree of organization.
• Ability to perform monthly tasks on schedule.