EVENING SECRETARY, FACULTY OFFICE C /pt (20 hrs/wk)

WORK WEEK:                                20 Hours – Monday through Thursday, 3:30 p.m. to 8:30 p.m., when classes are in session – fall, spring, intersession, and summer semesters.

PRIMARY PURPOSE:                   To provide confidential secretarial and receptionist support to the faculty in Building C.

ESSENTIAL JOB FUNCTIONS:

·         Word processing of tests, course outlines, syllabi, reports, course proposals, handouts, letters, memos, and other instructional materials for full and part-time faculty.

·         Serve as receptionist for Building C.

·         Extract information as needed by faculty from computer mainframe system.

·         Assist with inputting syllabi into the e-syllabi database, as needed.

·         Copy materials in accordance with College policy.

·         Assist in maintenance of the faculty filing system, Building C form file, mail system for Building C, and identified bulletin boards.

·         Make telephone calls to students and faculty.

·         Fax materials as requested.

·         Post class cancellations and notify switchboard, Executive Deans, and students.

·         Alert day-time secretary regarding faculty supply requests.

·         Coordinate audio-visual equipment requests.

·         Assist with the coordination of work with full-time Secretary.

·         Update faculty schedules and office hours.

·         Provide secretarial support for Social Sciences and Humanities faculty/Children’s Learning Center staff in Building C.

·         Coordinate the permit-to-register forms.

·         Provide back-up for full-time Secretary for vacations and illnesses, if needed.

·         Proofread faculty tests.

·         Additional duties as assigned by immediate supervisor.

SUPERVISION:  Under supervision of the Executive Dean for Education and Social

                             Sciences.  Receives daily instruction from faculty  members
                            /Children’s Learning  Center staff in Building C.

MINIMUM POSITION QUALIFICATIONS:

EDUCATION:  High school graduate or equivalent.  Certificate in Administrative Office Management or a related area, or an Associate’s Degree preferred.

EXPERIENCE:  Two years in related area.

Application review begins 11/18/09 and will be accepted until the position is filled.  No Fax or Email Applications Accepted.  Please mail or bring into the HR Department, at above address. Please visit our website: www.mchenry.edu for additional information.

SKILLS AND ABILITIES:

·         Computer skills required.  Microsoft Office, Word, and Excel preferred.

·         Excellent customer service skills.

·         Ability to maintain confidentiality and discretion.

·         Good telephone skills.

·         Good proofreading skills.

·         Ability to work independently.

·         Ability to work under pressure.

·         Ability to work effectively with others.

·         Ability to work with interruptions.

·         Ability to prioritize multiple tasks.

·         Ability to be assertive.

·         Ability to be flexible with work schedule.