HealthCare USA of Missouri, a dynamic health maintenance organization has an immediate Full-Time opening in our St. Louis office
Administrative Assistant
HealthCare USA is seeking an individual that will provide advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.
ESSENTIAL RESPONSIBILITIES
-- Completes special projects/ad hoc reports, including designing graphic presentations, as delegated by management.
-- Organizes project meetings, schedules, and materials such as agendas, timelines, reports and presentations. Takes minutes. May perform desktop publishing.
-- Uses a variety of software to compose letters/prepares reports for executive/manager review. Maintains confidential department files and records.
-- Interprets policies and procedures in response to inquiries. May provide information to top level management.
-- Reviews/screens department/manager/executive's mail, researches issues and provides recommendations.
-- May maintain department/manager/executive's calendar; arranges meetings, conferences and travel itineraries. Screens telephone calls/visitors, refers to appropriate staff member. Will provide back up support to receptionist.
-- May provide training/direction to other non-exempt personnel.
-- Performs other duties as required.
JOB SPECIFICATIONS
-- High school degree or equivalent. Business school/college level courses highly preferred.
-- Advanced writing, reading and arithmetic skills required.
-- Usually 3 years of secretarial/administrative or comparable experience.
-- Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.
-- Strong customer service skills required to communicate effectively with all levels of management internal/external.
-- Initiative and analytical ability to research and prepare reports.
-- Word processing speed: 55-65 wpm when appropriate.
-- Proficient with software used by the department.
-- Skills testing as appropriate.
Equal Employment Opportunity/Affirmative Action employer.
Apply today at Careers.cvty.com. Req. number 128602
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