Executive Assistant

Executive Assistant

Description of Executive Assistant:

General Summary:

Plans and coordinates Board and Senior Management meetings; prepares and maintains Board reports and minutes; disseminates sensitive Corporate information; oversees shareholder relations program; provides general administrative support for Executive Division, makes executive decisions to carry out responsibilities and duties.

Essential Functions:

• Assist the Chairman of the Board and the President in the performance of the duties of their job descriptions (see attached); maximize efficiency of meeting schedules
• Track and pay quarterly director’s fees
• Prepare monthly credit card expense statements
• Assist with travel arrangements
• Cross train in Operations as part of Illini Bank’s Business Continuity Plan
• Responsible for minutes of all board meetings, loan meetings and rate meetings
• Provide an efficient flow of customers, staff, shareholders, telecommunications and correspondence into and out of the offices of Chairman of the Board and President
• Assist the Chairman of the Board and the President in their ongoing relationships with the Board of Directors, customers, shareholders and the public
• Maintain official shareholder, board and committee meeting records
• Administer Bank Holding Company shareholder relations program
• Responsible for coordinating the preparation of Board and Committee meeting packages
• Maintain Corporate and Bank policies and procedures
• Perform other duties as assigned by the President and the Chairman of the Board

Working Conditions:

• Generally good, with little exposure to noise, extreme temperatures, dust or other adverse factors.
• A high amount of pressure to work efficiently and accurately.
• Considerable effort and eye strain from continued checking on the accuracy of all work leaving the Division.

Executive Assistant

Requirements of Executive Assistant:

Minimum Level of Preparation and Training:

• A level of knowledge normally acquired through completion of, at a minimum, some college or equivalent experience.
• Two to five years of progressively more responsible experience in administrative and/or executive type postion preferably in financial industry.

 Skills and Abilities Required:

• Strong word processing, spelling, grammar and organizational skills.
• Strong work ethics
• Ability to keep bank matters confidential.
• Excellent attention to detail and ability to operate standard office equipment.
• Excellent written and oral communication skills.
• Have a full knowledge of all areas of the Bank and be fully knowledgeable about all Bank products and services.
• Be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Keywords :  administrative assistant, executive assistant,  admin, administrative