Accounts Payable Coordinator II

GMCR is motivated to achieve success because the more profitable we are, the more good we can do in the world.  We create the ultimate coffee experience in every life we touch from tree to cup.  We aspire to behave in a way that everyone we interact with is better off for having known us.

SUMMARY:  The Accounts Payable Coordinator II is responsible for processing vendor invoices and related paperwork, in accordance with accounting guidelines and GMCR internal controls, in order to produce payments to vendors and accurate financial records.  This position requires interaction and collaboration across the company to obtain appropriate approvals for invoice entry into PeopleSoft.  The level II Coordinator must have a strong command of the details as well as the overall business process and the integration points with the Accounts Payable function.  This person will provide leadership and support to team members as well as other areas of the business in relation to Accounts Payable issues. This position will assist the Accounts Payable Supervisor with new system implementation and process improvement initiatives as well as complicated issues related to the Accounts Payable department.

SUPERVISORY RESPONSIBILITIES:  None

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Organization, management and processing of vendor invoices and related paperwork
• Assist Accounts Payable Supervisor with system implementation issues and process improvement projects
• Work on complicated Accounts Payable related issues
• Work closely with internal contacts to resolve discrepancies or address policy issues
• Maintain high levels of accuracy & compliance with internal controls
• Process payments to vendors as necessary including weekly check runs and express checks
• Participate in the period, quarter and year end closings and audits
• Provide high levels of customer service to internal and external contacts in a professional manner
• Adhere to internal controls with diligence
• Maintain vendor and voucher files
• Generate reports as necessary
• Preparation of required filings including, but not limited to 1099s, Abandoned Property
• Work with Finance staff and other GMCR departments on new processes and procedures
• Maintain accurate and timely Policy and Procedures Manual
• Prepare schedules and reconciliations       
• Other financial duties/projects as directed

OTHER NECESSARY FUNCTIONS:

• Follows all policies, procedures, ergonomic standards and safety requirements directed by GMCR and the department.
• Performs other duties as requested by management.

QUALIFICATIONS:

• 5 years experience in Accounts Payable
• Understanding of and experience with Sales & Use Tax laws and accruals
• Experience with multi-state/location operations preferred
• Strong knowledge of and experience with accruals preparation and vendor master file
• Sarbanes-Oxley compliance knowledge preferred
• 1099 knowledge & Abandoned Property
• Strong attention to detail
• Ability to handle high volumes of work in a fast paced environment
• Ability to constructively question individuals and/or processes
• Strong organizational skills
• Ability to sit and maintain focus for long periods of time & quickly regain focus after interruptions
• Familiarity with process improvement techniques
• Ability to prioritize
• Microsoft Office knowledge necessary
• Strong written and verbal communication skills
• Strong research/problem resolution skills
• Ability to work overtime as necessary
• Ability to work independently and as part of a team
• Enthusiasm for learning
• Ability to uphold Safety standards, participate in Continuous Process Improvement on the job, and follow our Manufacturing best practices.
• Ability to get along with others, be punctual, and follow instructions.
• Ability to follow GMCR policies and procedures as well as our Operating principles.

We offer a comprehensive and competitive total compensation package, and a collaborative work environment.  Green Mountain Coffee is an Equal Opportunity Employer. 

An offer of employment for this position will be contingent upon the individual successfully completing a pre-employment physical, as provided by a GMCR selected physician.  The examination must be completed prior to the first day of employment.  GMCR reserves the right to determine the suitability of an applicant for a position based on an evaluation of all available information, including but not limited to past work performance, applications, resumes, references and background checks.