Director of Business Affairs

Description Submit salary requirements,resume, and Cover letter to [Click Here to Email Your Resumé]
Call Kyle Hartwig at 517-355-8266 ext 121 (asmsu.msu.edu).


Source - Lansing State Journal - Lansing, MI

Oversee the daily operation of the loan program

Balance cash drawer, reconcile Daily Loan Record Sheet with check book, and reconcile counter business of previous business day

Entry of all loan program accounting and accounts payable and receivable for ASMSU accounts

Deposit of loan repayments to bank and internal revenue to university cashier office

Review and process all expenditure and accounting forms for the departments of ASMSU Student Assembly, ASMSU Academic Assembly, Programming Board, and Funding Board

Process loan program accounting and paperwork

Reconcile monthly university fund ledgers for accounts

Reconcile ASMSU Loan Program ledgers with monthly bank statement

Compile general ledgers, balance sheets, profit and loss reports, and financial statements

Generate consolidated statements and monthly detail reports for comptrollers, assist comptrollers with budgeting process and monthly reports

*Assist comptroller in processing FICA and MESC quarterly and annual tax forms and payments (to be handled by Paychex for ASMSU employees)

Year end close out of ASMSU financial records

Assist auditors on a yearly basis with auditing and/or reviewing ASMSU’s financial records, and assist with questions regarding expenses and revenue within the ASMSU allocated budget and the loan program

Review submitted employment forms for student employees and forward to university business support personnel in Department of Student Life

Prepare and maintain payroll for ASMSU employees through Paychex payroll system.

Process insurance payments (health, business etc)

Assist university business support personnel in preparing and processing payroll as needed

Oversee, audit, and reconcile ticket reports with tickets issued and monies received for ASMSU activities, deposit revenue, and distribute ticket reports to university and ASMSU administrators

Assist RSO, CORES, and COPS members with University and ASMSU procedures. Assist with questions about and paperwork for ASMSU sponsored events including programs/events funded by Programming Board and Funding Board

Reconcile expenses and revenue for events held on campus sponsored through ASMSU

Prepare and forward to university business support personnel necessary paperwork for interdepartmental requests and expenses

Assume the daily duties of loan clerk in their absence in accordance with Title X or the Student Assembly Code of Operations

Process ASMSU Expenditure Authorization Forms in a timely manner so as not to disrupt the daily operations of ASMSU

Submit semester report to both assemblies, or as requested by the supervisor

Assist with general questions about ASMSU and MSU

Responsible for attending relevant software training during the summer or at the beginning of employment term

Responsible for maintaining knowledge of all ASMSU financial matters

Maintain productive working relationship with university business support personnel. Meet regularly to reconcile accounting records and foster communication. Act as point of contact for ASMSU employees with university support personnel

Requirements Maintain conduct and perform job duties within guidelines and requirements of ASMSU

Have strong written and oral communication skills

Shall maintain current knowledge of the codes, policies and procedures of ASMSU

Understanding and working knowledge of a wide variety of accounting documents, methods and procedures

Ability to maintain and discern accounting records in an orderly and accurate manner

General knowledge of accepted accounting principles

Have ability to exercise tact and discretion with others

Working knowledge of budgets and budget process

Working knowledge of electronic accounting software/packages including Quickbooks and Excel

Ability to exhibit behavior and conduct reflecting the mission of ASMSU