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Administrative / Accounting Assistant

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Job Snapshot
Location:
King of Prussia, PA 19406 (map it!Map it! )
Employee Type:
Full-Time
Industry:
Accounting - Finance
Construction
Manages Others:
No
Job Type:
Accounting
Admin - Clerical
Professional Services
Education:
High School
Experience:
At least 5 year(s)
Travel:
None
Post Date:
11/2/2009
Description We are currently seeking applications for qualified Administrative / Accounting assistant position. This is both an admin and an accounting position, and we are seeking someone to perform the following duties:
  • Heavy Word Processing - daily typing of proposals and letters
  • Answering 7 line phone system
  • Open and distribute mail daily
  • Payroll through Quickbooks
  • Match packing slips with invoices and entering of same into Quickbooks
  • Create AR Invoices through Quickbooks
  • Maintain Certificates of Insurance
  • Filing
  • Communicate with customer and vendors
  • Communicate with owner, sales staff and field crews
Support to Bookkeeper/Administrator with other functions including but not limited to: update and maintain monthly logs, maintain office equipment and supplies, review and execution of contracts, classified ads, monthly reports, employee files upkeep, deposits, waivers of liens.

Applicant must have a minimum of 5 years of strong administrative and accounting experience.

Must have working knowledge of Microsoft Windows, Excel, Word, Outlook and Quickbooks

 
If you do not have Quickbooks experience please do not respond.  Your resume will not be considered

Hours required: start time is flexible but must be able to stay until 5:00 pm
Requirements For consideration of this Administrative / Accounting Assistant position, we require the following individual requirements:

  •  Ability to work in a fast-paced environment

  • Ability to use correct grammar, spelling, punctuation and format to prepare and edit proposals and letters.

  • Person must be well organized, multi-tasker and prioritize work load

  • Ability to work independently with minimal supervision

  • Must be self motivated, quick minded and personable

  • Must be able to create and maintain spreadsheets with Excel

  • This is a salaried position – some OT is required.

  • Must be able to provide references.



For qualified Administrative / Accounting Assistants, we provide Paid Time Off, sick time, 401k, and health insurance. Please apply online for consideration.

 

Please include salary requirements with your application.

The company currently resides in King of Prussia.  Within the next 5 months we will be relocating to Downington PA 19335

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